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Accept and appropriate grant from the James F. & Marion L. Miller Foundation for Cultural Planning for the Portland Metro Region for $100,000


The City of Portland ordains:

Section 1.  The Council finds:

  1. Arts and culture are integral to our region’s identity as a center of creativity, and a valued aspect of our public infrastructure. Artists and arts organizations make extraordinary contributions to our culture, our economy, and our quality of life, and creative thinking helps communities and companies flourish. Arts education helps students learn at school and succeed in life, and community members value opportunities to express their creativity and participate in a wide variety of arts activities throughout the City and the region.
  1. The City Arts Program in collaboration with the City’s Arts and Culture Commissioner is preparing to conduct a public process known as “Cultural Planning” to assess the state of arts and culture in our City and region, and to create a new plan of implementation for future cultural programming.  
  1. The City Arts Program has allocated a total of $225,000 (including $150,000 in FY 21-22 and $75,000 in FY22-23) for this project.
  1. To support this project and ensure that our Cultural Plan is also regional in nature, Clackamas County, Multnomah County, Washington County, and Metro have each committed $25,000 to the project, and The City of Beaverton and the City of Hillsboro have each committed $5,000.
  1. The City Arts Program applied for and has been awarded a $100,000 grant from the James F. & Marion L. Miller Foundation, a prominent funder of arts and culture in Portland and throughout Oregon, to support Cultural Planning for the Portland Metro Region -- see Exhibit A. $50,000 is payable in FY22-23 and $50,000 is payable in FY23-24.
  1. This $100,000 grant represents 20% of the total project budget of $500,000, leaving $65,000 left to raise from the private sector and/or other government agencies.
  1. The City recently selected Cultural Planning Group, based in San Diego, California, and Metropolitan Group, based in Portland, as the consultant team for this project, which will launch in the fall of 2022 and be completed by the summer of 2024.

NOW, THEREFORE, the Council directs:

  1. The Mayor is authorized to accept a grant in the amount of $100,000 from the James F. & Marion L. Miller Foundation (Grantor) on behalf of the City and to execute a grant agreement with the Grantor.
  2. FY 2022-23 budget is hereby amended as follows: 

    Grants Fund: 21  
    Business Area: MF00
    Bureau Program Expense $50,000
  3. The Office of Management & Finance Grants Management Division is authorized to perform all administrative matters in relation to the grant agreement or amendments, requests reimbursement from the grantor, and to submit required online grant documents on the Mayor’s behalf.
  4. The Chief Administrative Officer is authorized to execute on behalf of the City of Portland any subsequent modifications to the grant agreement authorized in section a above, provided such modifications do not increase the City of Portland’s financial obligation or risk.  Any modifications that increase the City of Portland’s financial obligation or risk must be authorized by the Portland City Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Mary Hull Caballero

Impact Statement

Purpose of Proposed Legislation and Background Information

In 2018, a report from the City Auditor noted that “the City does not have clear goals for arts and culture” and recommended that City conduct a cultural planning process to assess the state of arts and culture; identify needs; develop clear goals, vision, and strategy for arts and culture. 

In FY2021-22, the City Arts Program developed a project framework and budget of $500,000, and committed seed funding of $150,000 in FY21-22 and $75,000 in FY22-23.  

Because the City and other local government partners (including Clackamas County, Multnomah County, Washington County and Metro) have contracted with the Regional Arts & Culture Council since 1995 to deliver arts and culture services on our behalf, the City Arts Program has expanded the scope of this project to include $100,000 in pledged funds from those government agencies. In addition, the City of Beaverton and the City of Hillsboro have each pledged $5,000.

In April, 2022, the City Arts Program and OMF applied for a $100,000 grant from the James F. & Marion L. Miller Foundation, a private, non-for-profit organization based in Portland to support the cultural planning process. In June, 2022, the Miller Foundation announced that it had awarded the City $100,000 for this purpose.  

Financial and Budgetary Impacts

The grant will not reduce or generate new revenue, but brings us within 87% of our revenue goal/budget of $500,000 for Cultural Planning. We are actively raising funds from other government agencies and private partners, but if additional funds cannot be raised over the next 18 months, the program scope and budget will be reduced accordingly.

The City will receive $50,000 in FY22-23 and $50,000 in FY23-24 for this grant.

Community Impacts and Community Involvement

This Cultural Plan will be designed by and for the people of Portland and the region. We are committed to extensive community engagement throughout this process, and our goal is to reach as many of the region's 1.8 million residents as possible. We acknowledge that the COVID-19 pandemic continues to disrupt life everywhere, especially in the arts and culture sector, and we are committed to disrupting systemic racism. Our cultural planning process will create multiple pathways for community engagement, ensuring that historically underserved populations are represented, and will help us reimagine the role of arts and culture in supporting creativity, equity, prosperity, and health across the region.

100% Renewable Goal

Not applicable. 

Budgetary Impact Worksheet

FundFund CenterCommitment ItemFunctional AreaFunded ProgramGrantSponsored ProgramAmount

Agenda Items

669 Consent Agenda in July 27-28, 2022 Council Agenda

Passed to second reading

Passed to second reading August 3, 2022 at 9:30 a.m.

682 Consent Agenda in August 3, 2022 Council Agenda


  • Former Commissioner Jo Ann Hardesty Absent
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Commissioner Dan Ryan Yea
  • Mayor Ted Wheeler Yea


Requested Agenda Type


Date and Time Information

Requested Council Date