*Authorize competitive solicitation and contract with the lowest responsible bidder and provide payment for construction of the S Bancroft & S Texas St Sewer Rehabilitation project, Project No. E11504, for an estimated cost of $1,770,000
The City of Portland ordains:
Section 1. The Council finds:
- The Bureau of Environmental Services (BES) conducted a competitive solicitation for the S Portland – Burlingame Phase 2 Sewer Rehabilitation project, BES Project No E11080. The solicitation only received one bid, which was significantly over the estimate. The project will be rebid later this year when more bidders are expected. Two locations carry significant risk of sewer backup and emergency failure and need to move forward immediately and have been removed from the future solicitation.
- BES needs to rehabilitate 1,230-ft of combined sewer pipe that are in severely deteriorated condition at two locations in the South Portland area at Bancroft-Macadam and S Texas St. Bancroft-Macadam is time-sensitive due to a multi-bureau coordination to reduce overall City pavement restoration costs where several bureaus have construction work within the same work zone. S Texas St is urgent due to a post through the existing sewer that maintenance engineering is concerned will cause backups or further failure if not repaired prior to winter 2022-2023.
- Environmental Services has prepared plans and specifications for rehabilitating the deteriorated sewer pipe, including maintenance holes and service laterals.
- The estimated cost is $1,770,000. The level of confidence in the estimate is moderate. Funds are available in the Sewer System Operating Fund, FY 22-23 Budget, Bureau of Environmental Services, WBS Element E11504.
NOW, THEREFORE, the Council directs:
- The Chief Procurement Officer is Authorized to conduct a competitive solicitation process for the lowest responsive bidder in accordance with chapter 5.34 of the Portland City Code.
- The Mayor and Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.
- Upon the Council’s acceptance of the Chief Procurement Officer’s report recommending the lowest responsible bidder, the Chief Procurement Officer is authorized to negotiate and execute a contract, provided the contract has been approved as to form by the City Attorney’s office.
Section 2. The Council declares that an emergency exists because of time-sensitive work; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.
An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)
Passed by Council
Auditor of the City of Portland
Mary Hull Caballero
Purpose of Proposed Legislation and Background Information
The S Bancroft & S Texas Street Sewer Rehabilitation project is a part of BES’ Large Scale Sewer Rehabilitation Program. Program goals are to rehabilitate or replace severely deteriorated sewer pipes, manholes, service laterals, and inlet pipes throughout the City’s sewer system and restore service life as economically and efficiently as possible.
These repairs were originally part of the S Portland – Burlingame project, which has been postponed and is to be re-bid in late 2022. Due to time sensitivity and the condition of the pipes, this project has been identified as urgent and will be fast tracked in order to meet these urgent repair needs.
Approximately 1,230 feet of failing sewer infrastructure will be repaired or constructed during this project.
Financial and Budgetary Impacts
This project is part of BES’ Large Scale Sewer Rehabilitation Program, which is funded through FY ‘22-23. The proposed project estimate has been assigned a moderate confidence level.
This project will neither generate nor reduce current or future revenue. No new City positions will be created.
Community Impacts and Community Involvement
Environmental Service’s S Bancroft & S Texas Street Sewer Project will repair or replace approximately 1,230 feet of public sewer pipe that are on average 100 years old and in deteriorated condition. The project includes night work and work on private property both in and outside of permanent easements.
The project area includes portions of S Bancroft St between S Macadam Avenue and S Moody Avenue and S Texas Street between S Corbett Avenue and S Virginia Avenue. The sewer pipes in this project were recently removed from the E11080 South Portland-Burlingame Ph. 2 project and were bundled as a separate project to be completed before work on the E11080 project begins. This was done because of the conditions of the pipes and their need for immediate repair or replacement. This project will impact several residents and businesses in the area. PI has been in communication with affected residents and businesses throughout the design of the project through project wide and individual mailers as well as one-on-one site visits by outreach staff.
Below is a table of demographic information from the 2010 Census:
POPULATION BY AGE
Age 20-34 majority (44%)
Age 25-44 majority
medium age 39
POPULATION BY RACE
82% white; 5% Latino; 2.5% Black; 9% Asian; 1.5% Native
88% white; 2.5% Black; 4% Latino; 4.5% Asian; 1% Native
40% owner occupied,
60% renter occupied
65.1% owner occupied, 34.9% renter occupied
Since June 2017, Environmental Services has conducted extensive community outreach regarding the goals of the South Portland-Burlingame projects, these pipes were included in as of June 2022. Investigative activities during the design phase such as soil sampling and utility location, night work, and what to expect during construction have been a part of that communication. Outreach spanned the life of the E10680 South Portland-Burlingame Sewer Project – Phase 1 and E11080 South Portland-Burlingame Sewer Project - Phase 2. Outreach has included:
· Develop and maintain the project webpage.
· Mailed project notifications to 4,334 property owners and occupants within a two-block radius of the greater South Portland Burlingame project area.
· Emailing project updates to 216 local stakeholders for the greater South Portland Burlingame project.
· Canvassing businesses located within a two-block radius of the project area.
· Posting project updates on community bulletin boards.
· Presenting to the South Burlingame Neighborhood Association and South Portland Neighborhood Association.
· Compiling 115 individual business contacts for ongoing communications about the project.
· Working closely with local schools including Sunstone Montessori, L'Etoile French Immersion, Goddard, and Cottonwood to minimize disruptions to students and staff.
· Coordinating proactively with Portland Bureau of Transportation and the SW Trails organization to navigate concurrent construction projects and to address any potential impacts to trails in the project area.
· Project information is available in multiple languages online and through the project webpage.
· Responding to phone and email inquiries about the project.
Joe Tursi with Environmental Services, has been the contact for Community Outreach and Public Involvement throughout design and will remain the contact throughout construction with support from JLA Public Involvement Inc.
100% Renewable Goal
This project neither contributes nor takes away from the City’s goal of meeting 100 percent of community-wide energy needs with renewable energy by 2050.
653 Regular Agenda in July 20-21, 2022 Council Agenda
- Former Commissioner Jo Ann Hardesty Yea
- Commissioner Mingus Mapps Absent
- Commissioner Carmen Rubio Yea
- Commissioner Dan Ryan Yea
- Mayor Ted Wheeler Yea