190937

The City of Portland ordains:

Section 1. The Council finds:

1. These grant agreements provide financial and staff resources from the City of Portland, Office of Community & Civic Life to the four recognized District Coalitions per City Code 3.96 to provide such services by which the people of the City of Portland may effectively participate in civic affairs and work to improve the livability and character of their neighborhoods and the City.
2. There has never been a competitive or open bidding process for these contracts since the inception of the Neighborhood Outreach and Support program in 1974. These non-profit neighborhood District Coalitions have been the sole contractors with the City of Portland for this program since 1974.
3. In FY 2021-22, in working with District Coalition Offices, the Office of Community & Civic Life sustained the existing partnerships with neighborhood associations and worked to build on new partnerships with underserved communities to identify opportunities for collaboration and engagement in civic activities and to support and amplify their presence in the community.
4. Office of Community & Civic Life will work with East Portland Neighbors (EPN) to procure liability insurance for neighborhood associations and eligible community organizations supported through the City-run coalition offices.
5. The requested amount is in General Fund dollars; and is allocated in the Office of Community & Civic Life’s FY 2022-23 Adopted Budget for distribution as part of the Neighborhood Outreach and Support Program. This reflects a one-time increase and cost of living adjustment (COLA) for grant programs run by the four non-profit District Coalition Offices.

NOW, THEREFORE, the Council directs:

1. The Director of the Office of Community & Civic Life is authorized to execute grant agreements in a form similar to Exhibit A, provided such agreements have been approved as to form by the City Attorney, with the four non-profit neighborhood coalitions, and three City-run District Coalitions, in accordance with the table listing A(1), A(2), A(3), A(4), A(5), A(6), A(7) below, in the amounts shown for FY 2022-23:
    

   Grantee A(1) - (7)	Grantee Name	FY2022/23 allocation To Nonprofit District Coalitions	FY2022/23 Neighborhood Small Grant Program	FY2022/23 Insurance to cover NAs and Groups through City Operated Coalition Offices
   A(1)	Central Northeast Neighbors (Nonprofit)	$285,133	$20,395	N/A
   A(2)	Northeast Coalition of Neighborhoods, Inc. (Nonprofit)	$303,357	$30,512	N/A
   A(3)	Neighborhoods West/Northwest (Nonprofit)	$294,932	$30,620	N/A
   A(4)	Southeast Uplift Neighborhood Program, Inc. (Nonprofit)	$493,418	$61,971	N/A
   A(5)	North Portland Neighborhood Services (City Run)	N/A	$27,983	$10,000
   A(6)	East Portland Community Office (City Run)	N/A	$47,500	$10,000
   A (7)	SW Community Services (City Run)	N/A	$31,019	$10,000
   --	TOTAL	$1,376,840	$250,000	$30,000

2. This Ordinance is for two fiscal years FY 2022-23 and FY 2023-24.
    
3. The Director of the Office of Community and Civic Life is also authorized to amend the grant agreements outlined in the table above to add the annual allocations for the following fiscal year, FY 2023-24 pending availability of funds and adoption of the FY 2023-24 budget by Council.
    
4. Amendments to the grant agreements may be agreed to and executed by the Director of the Office of Community & Civic Life or their designee, including but not limited to adjustments approved by City Council during the Fall Budget Monitoring Process, provided such amendments have been approved as to form by the City Attorney. City may terminate or amend agreements if it fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow the City, in the exercise of its administrative discretion, to continue to make payments for the performance of this agreement; or, federal or state laws, rules, regulations or guidelines are modified or interpreted in such way that the project is no longer allowable or nor longer eligible for funding under this ordinance.
    
5. These grant agreements shall comply with City Policy ADM-4.03 - Standards for Neighborhood Associations, District Coalitions, Business District Associations, and the Office of Civic and Community Life.
    
6. The Mayor and City Auditor are hereby authorized to pay the grant funds from the General Fund.
    
7. The competitive solicitation requirements in City Policy FIN-2.04 are waived as applied to the grant agreements authorized by this ordinance.

Section 2.  The Council declares that an emergency exists because a delay would unnecessarily delay the City’s ability to perform the activities authorized by the grant; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.