190911

Emergency Ordinance

*Authorize grant agreements with youth-serving community organizations to provide programming and employment support in partnership with Portland Parks & Recreation for total amount not to exceed $1,320,000 in FY 2022-23 and FY 2023-24

Passed

The City of Portland ordains:

Section 1. The Council finds:

  1. Beginning in 2015, as part of an overall expansion of investment in Teen Programs, Portland Parks & Recreation (PP&R) has entered into grant agreements through the Teen Collaborative Initiative (TCI) with youth-serving organizations to provide programming and employment support for teens in safe and supportive environments. Past recipients of TCI grant funding include:
     
    • Boys and Girls Club (2016 – 2019)
    • Elevate Oregon (2019 – 2022)
    • Immigrant and Refugee Community Organizations (IRCO) (2016 – 2022)
    • Latino Network (2016 – 2022)
    • Portland Opportunities Industrialization Center (POIC) (2016 – 2022)
    • Self Enhancement, Inc. (2016 – 2022)
    • Native American Youth and Family Center (NAYA) (2016 – 2022)
    • New Avenues for Youth (2019 – 2022)
    • REAP (2016 – 2019)
       
  2. These organizations lead positive activities and programming during out of school time, with a focus on youth who are impacted by violence, represent underserved communities and/or communities of color. The TCI seeks to decrease youth exposure to negative activity and increase positive networks and peer relationships.
     
  3. In November 2020, Portland voters approved the Parks Local Option Levy (Parks Levy), which has made it possible for PP&R to increase grant support to community partners, and to build from the successful Teen Collaborative Initiative with Community Partnership Program Grants.
     
  4. In March 2022, PP&R announced a competitive grant application process for Teen Collaborative Initiative and Community Partnership Program Grants.
     
  5. The shared goals of the Community Partnership Program and Teen Collaborative Initiative grants are to:
    1. Increase the capacity of youth and teen service organizations to engage and center underserved youth and teens in a broad range of recreational and greening activities.
    2. Strengthen PP&R’s network of partnerships and increase the capacity of organizations that bring knowledge, expertise, resources, and a focused approach to serving culturally specific communities.
    3. Expand PP&R’s capacity to reach underserved youth and teens and center equity.
    4. Build and strengthen partnerships with youth service organizations that can support the recruitment and sustainment of teens and young adults for employment with the City of Portland.
       
  6. Portland Parks & Recreation received 47 eligible applications. Selection committees reviewed and scored eligible applications and recommended support for 21 organizations.
     
  7. Selected organizations employ engagement strategies that support leadership and skill development, including:
    • job skills development and youth employment support;
    • opportunities for youth to develop interpersonal skills, and build healthy relationships;
    • access to caring adults and positive role models;
    • opportunities for youth to participate in greening activities, and develop skills that will prepare them for careers in the green sector;
    • opportunities for youth to participate in organized sports and other physical activities;
    • opportunities for youth to participate in arts, music, dance, and other enrichment activities; and
    • opportunities to build skills and connect youth with academic resources.
       
  8. Selected organizations will participate in an ongoing youth service-learning community which supports program quality improvement and networking. This network of partners will have substantive dialogue regarding best practices for youth development in Portland.
     
  9. Selected organizations were chosen based on their readiness and expertise in engaging underserved youth through programming, mentoring and by providing varied activities and experiences that encourage responsible decision-making and positive behaviors.
     
  10. Selected organizations are aligned with PP&R’s core values of building resilient young adults that: are confident and strong in their identity, feel supported in making good choices for their future and are protected from the risks and challenges teens face.  
     
  11. PP&R seeks authorization from City Council to award grants for up to two years on behalf of the City of Portland to selected organizations, starting July 1, 2022. The anticipated aggregate grant funding amount to all organizations will not exceed $1,320,000 over the two-year grant period. The  maximum award not to exceed $40,000 to any one organization each year.
     
  12. PP&R will ensure that all grantees will be listed on PPR’s Community Partnership Program website.

NOW, THEREFORE, the Council directs:

  1. The Director of PP&R, or designee, is authorized to execute grant agreements with selected organizations for up to two years in an aggregate amount not to exceed $1,320,000, with the maximum award to each organization not to exceed $40,000 per grant year.
     
  2. PP&R shall prepare a grant template form that conforms to the Teen Collaborative Initiative and Community Partnership Program requirements, and all grant agreements shall be subject to approval as to form by the City Attorney’s Office.
     
  3. The Mayor and City Auditor are hereby authorized to pay the grant amounts stated in the agreements subject to approval as to form by the City Attorney, to the extent such funds have been allocated in PP&R’s Budget.

Section 2.  The Council declares that an emergency exists because delay in the execution of the grant agreements will unduly jeopardize the availability of programming for underserved youth, particularly in the summer months; therefore, this ordinance shall be in full force and effect from and after its passage by the Council.

An ordinance when passed by the Council shall be signed by the Auditor. It shall be carefully filed and preserved in the custody of the Auditor (City Charter Chapter 2 Article 1 Section 2-122)

Passed by Council

Auditor of the City of Portland
Mary Hull Caballero

Impact Statement

Purpose of Proposed Legislation and Background Information

Beginning in 2015, as part of an overall expansion of investment in Teen Programs, PP&R has entered into grant agreements with youth-serving organizations to provide programming and employment support for teens in safe and supportive environments. Ordinance 187884, passed July 6, 2016, authorized seven two-year grant agreements. Ordinance 188969, passed May 30, 2018, authorized one-year extensions of the 2016 grant agreements. Ordinance 189547, passed June 5, 2019, authorized seven more two-year grant agreements. Ordinance 190456, passed June 16, 2021, authorized one-year extensions of the 2019 grant agreements.


These organizations lead positive activities and programming during out of school time, with a focus on youth who are impacted by violence, represent underserved communities and/or communities of color. The TCI seeks to decrease youth exposure to negative activity and increase positive networks and peer relationships.


In November 2020, Portland voters approved the Parks Local Option Levy, which has made it possible for PP&R to increase grant support to community partners, and to build from the successful Teen Collaborative Initiative with Community Partnership Program Grants. In March 2022, PP&R announced a competitive grant application process for Teen Collaborative Initiative and Community Partnership Program Grants.

Financial and Budgetary Impacts

For fiscal year 2022-23, the aggregate amount of grant funding that will be allocated to selected organizations is not to exceed $660,000. $280,000 is built into the Teen Program’s ongoing budget. An additional $200,000 was determined during the FY 2022-23 City Budget process. The remaining $180,000 will be determined by Parks Local Option Levy funds to support community partnerships.

For Fiscal Year 2023-24, the aggregate amount of grant funding that will be allocated to selected organizations is not to exceed $660,000.

Community Impacts and Community Involvement

This project is in alignment with the values and goals of the Citywide Racial Equity Goals and Strategies to build organizational capacity; to improve access to City services for communities of color and Immigrant and refugee communities; to support existing services using racial equity best practices; and to collaborate and partner with other institutions and communities to achieve meaningful results.

This project is in alignment with the values and goals of the Parks Local Option Levy to prioritize services for communities of color and households experiencing poverty, including equity-centered engagement and outreach, community partnership grants, and increased engagement with volunteer and partner groups.

The overall framework for the Teen Collaborative Initiative was shaped through meetings with community stakeholders held during Fiscal Year 2014-15. Community stakeholders included representatives from large and small youth serving non-profits, other governmental agencies, private citizens, and other bureau representatives.

Beginning in 2015, PP&R has expanded its impact on serving teens through grants to partners, including:
1. Boys and Girls Club (2016 – 2019)
2. Elevate Oregon (2019 – 2022)
3. Immigrant & Refugee Community Organizations (IRCO) (2016 – 2022)
4. Latino Network (2016 – 2022)
5. Portland Opportunities Industrialization Center (POIC) (2016 – 2022)
6. Self Enhancement, Inc. (2016 – 2022)
7. Native American Youth and Family Center (NAYA) (2016 – 2022)
8. New Avenues for Youth (2019 – 2022)
9. REAP (2016 – 2019)

The process for soliciting and awarding grants to youth-serving organizations was reviewed and improved with an RFI process in 2019. The process was updated and expanded to the Teen Collaborative Initiative and Community Partnership Program grant application process in 2022.

Community Partnership Program and Teen Collaborative Initiative Grants | Portland.gov

100% Renewable Goal

N/A

Budget Office Financial Impact Analysis

The budget for these grants—totaling $660,000 in FY 2022-23 breaks out as follows: $280,000 in ongoing General Fund discretionary resources built into PP&R’s base budget; $480,000 in ongoing General Fund discretionary and 2020 Parks Local Option Levy resources as determined as part of FY 2022-23 Budget Development.

The funding breakout for the remaining $660,000 for year two of the grant agreement (summing to the not-to-exceed amount of $1,320,000 over two years) will be determined as part of the FY 2023-24 Budget Development Process.

Document History

Item 581 Time Certain in June 29-30, 2022 Council Agenda

City Council

Passed

  • Commissioner Dan Ryan Yea
  • Former Commissioner Jo Ann Hardesty Absent
  • Commissioner Mingus Mapps Yea
  • Commissioner Carmen Rubio Yea
  • Mayor Ted Wheeler Yea

Contact

Megan Dirks

Community Partnership Analyst

Requested Agenda Type

Time Certain

Date and Time Information

Requested Council Date
Requested Start Time
10:30 am
Time Requested
10 minutes
Confirmed Time Certain