190800

The City of Portland ordains: 

Section 1.  The Council finds:  

1. The Portland Bureau of Transportation (PBOT) took over the exiting leases for 810 N. Graham Street (“Graham Garage”) from the Division of Asset Management’s City Fleet program in March 2021.  The Graham Garage building and majority of the parking area is co-owned by Sylvia T. F. Quinn, dba S and E Properties LLC, and the smaller portion at the NW corner of the existing parking lot is owned by the State of Oregon Department of Transportation.  These existing leases expire May 31, 2022.   

2. PBOT currently utilizes the Graham Garage to fulfill existing and future needs for office space, secure vehicle parking and functional storage.  PBOT does not have sufficient alternative space to accommodate this need.   

3. PBOT requires this east-side shared workspace for approximately sixty-five field inspectors to utilize drop-in workstations and facilities at the beginning and end of their shifts.   

4. The Graham garage provides secure parking for 65 city vehicles that are used daily by PBOT inspectors.  Vehicles were previously parked across the city in various locations that did not provide close proximity to office space or facilities.  Inspector vehicle parking adjacent to office space provides operational efficiencies.  

5. The Graham Garage site provides crucial storage space to support expanded community programs such as Healthy Businesses, Portland Public Street Plazas, Portland in the Street and Safe Routes to School. These programs benefit from having a centralized storage location that is both secure and functional.   

6. The 12-month lease extensions allow PBOT advantageous time to evaluate the benefits of pursuing a longer lease extension or other relocation plans.  Relocation at this time will cause hardship on the bureau’s programs and field operations due to interrupted functionality.     

7. Pursuant to Resolution #37017 “Reaffirming the City’s Interest to Maximize Investment in City-Owned Facilities and Directing the Office of Management and Finance to Fully Implement ADM 13.01, the Office of Management and Finance (“OMF”) is working with bureaus to fully implement ADM 13.01 and ART 3.01 by bringing City operations back into City-owned facilities when possible. 

8. OMF and PBOT have strategically assessed the space needs against availability of space in existing City-owned facilities.  There are no viable options within City-owned facilities to provide sufficient space to accommodate PBOT’s needs over the next 12 months. 

NOW, THEREFORE, the Council directs: 

1. The Chief Administrative Officer or designee is authorized to execute 12-month lease extensions at the 810 N. Graham Street for the Bureau of Transportation’s purposes.  All documents will be approved as to form by the City Attorney prior to execution. 

Section 2.  The Council declares that an emergency exists in order that these lease agreements may occur without delay; therefore, this Ordinance shall be in full force and effect from and after its passage by the Council.