190766

The City of Portland ordains:

Section 1.  The Council finds:

1. The OMF Chief Administrator’s Office seeks Council’s authorization for Procurement Services, using a Cooperative Procurement, to award a contract for a suite of asset management and work management tools to update and integrate organization and maintenance infrastructure activities across City facilities.
2. OMF is years overdue to bring its asset management and work management technology up to current standards. The existing asset management tool (FacilityCenter) is 10 years past end-of-life support and is vulnerable to system instability and data loss.  This single tool must be used in conjunction with diverse manual processes, reporting tools, and separate applications.
3. Implementation of an integrated asset management system and suite of tools will liberate Facilities from an outdated, heavily siloed toolset that reduces its effectiveness in supporting City infrastructure functions.
4. Current state relies on existing manual workflows and suboptimal tools that limit Facilities’ ability to optimize day-to-day coordination, facilitate capital project, property maintenance and management tasks, and a comprehensive understanding about the present and future of City-owned/managed properties.
5. A contemporary, integrated toolset will provide for improved tracking and management of project costs, budgets, and schedules, in addition to streamlining operations and maintenance cost tracking and management, and substantially improving reporting to users, customers, and stakeholders.
6. Unprecedented support exists among OMF’s bureau partners, who have all agreed to rate increases sufficient to fully fund the ongoing cost of this system.

NOW, THEREFORE, the Council directs:

1. The Chief Procurement officer is authorized to execute a contract with FacilityForce, Inc. for the implementation of a new Enterprise Asset Management System for a contractual total not to exceed amount of $1,900,000 provided the contract has been approved as to form by the City Attorney’s Office.