190696

The City of Portland ordains:

Section 1.  The Council finds:

1. Law enforcement agencies are adopting body-worn cameras in an effort to improve public trust, police accountability, risk management, and training opportunities;

2. The Portland Police Bureau has been interested in and actively researching options for some form of body-worn camera program since FY 2013-14;

3. The United States Department of Justice (DOJ) stated in a letter to the City that a properly implemented body-worn camera program by the Portland Police Bureau would be an important remedy for the noncompliance it cites with the United States v. City of Portland Amended Settlement Agreement;

4. The Police Bureau has conducted research into body-worn camera technology options to determine which type would be most effective and appropriate given the bureau’s needs in a larger deployment;

5. The Police Bureau has determined that the best option is to conduct a broader pilot of body-worn cameras to select the most appropriate solution prior to a full implementation of the system;

6. Council appropriated one-time funding of $2,600,000 in the FY 2021-22 Fall Budget Monitoring Process (BMP) for the initiation of a body-worn camera program;

7. The Police Bureau will use the one-time funding and existing general fund dollars for a potential pilot and later full implementation including the equipment purchase, maintenance and support;

8. The Police Bureau wishes to issue a solicitation for a body-worn camera system in an amount not to exceed $2,600,000;

9. Time is of the essence to begin the solicitation process within this fiscal year.  For this reason, it is in the interest of the City that this be an emergency Ordinance to be in full force and effect from and after its passage by the Council.

NOW, THEREFORE, the Council directs:

1. The Chief Procurement Officer is authorized to facilitate the use of the competitive solicitation process in accordance with Portland City Code 5.33 in order to obtain the most responsible and responsive offers providing contracts for the purchase of a body-worn camera system in a form similar to Exhibit A, a draft request for proposal for body worn cameras.
2. The Chief Procurement Officer is authorized to use a Contract-Specific Special Procurement procedure in accordance with Portland City Code 5.33 to enter into contracts to pilot test body-worn cameras from proposers within the solicitation’s Competitive Range.
3. Upon Council acceptance of the Chief Procurement Officer’s Report, Procurement Services is authorized to negotiate and execute the contract awarded to the selected proposer for implementation, provided the contract has been approved as to form by the City Attorney’s Office.
4. The Chief Procurement Officer will consult with City Attorney’s Office and the Director of Community Safety Transition to ensure that the proposed contract is consistent with pending policy deliberations and collective bargaining obligations regarding usage of the system, including but not limited to the administrator of data usage and access held outside the Portland Police Bureau.
5. Mayor and City Auditor are hereby authorized to pay for the contract from the Police Bureau’s general fund appropriations when demand is presented and approved by the proper authority.

Section 2.  The Council declares that an emergency exists because undue delay may result in the City being unable to complete the solicitation and purchase transactions within this fiscal year; therefore, this ordinance shall be in full force and effect from and after its passage by the Council.