190500

The City of Portland ordains:

Section 1.  The Council finds:

1. The Division of Asset Management CityFleet seeks Council’s authorization to execute three participating agreements for purchase of vehicles.
2. CityFleet is responsible for the maintenance and replacement of all City-owned vehicles in order to provide for timely and efficient fulfillment of City employees work related transportation needs. When vehicles “age out” they must be replaced in a timely fashion in order to minimize additional maintenance and repair costs for the aging vehicles.
3. In accordance with City Code 5.33.140 the City may participate in Cooperative Procurements without further competition, in order to establish participating agreements for the acquisition of goods or services. The State of Oregon Department of Administrative Services (DAS) issued competitive solicitations which resulted in agreements for vehicle purchases. These agreements allow municipalities and other governmental agencies to utilize the agreements in order to purchase such vehicles as may be required for current operations. Funds for vehicle purchases as identified herein are available in the CityFleet capital equipment reserve and vehicle replacement reserve fund.
4. Awarding agreements to vendors listed below will allow CityFleet to continue to provide vehicles in a timely manner. It is requested that City Council authorize participating agreements as follows:

• McCoy Freightliner in the amount of $10,000,000
• Gresham Ford in the amount of $10,000,000
• DSU Peterbuilt in the amount of $4,000,000

5. The Division of Asset Management CityFleet recommends authorization of participating agreements, substantially in accordance with Exhibit A, in the total not-to-exceed amount of $24,000,000 to allow for the purchase of vehicles.  

NOW, THEREFORE, the Council directs:

1. The Chief Procurement Officer is authorized to execute participating agreements, substantially in accordance with Exhibit A, and in accordance with City Code for purposes described in Section 1.
2. The Mayor and Auditor are hereby authorized to execute payments to the vendors listed in Section 1 when demand is presented and approved by the proper authorities.

Section 2.  The Council declares that an emergency exists to prevent delays in procuring vehicles due to long lead times; therefore, this ordinance shall be in full force and effect from and after its passage by the Council.