Amend contract with Parametrix, Inc. for professional engineering services for the Lombard Pump Station and Forcemain Upgrade Project No. E1092 in the amount of $261,774 (amend Contract No. 30006282)

Ordinance

The City of Portland ordains: 

Section 1. The Council finds:

  1. The Bureau of Environmental Services (BES) needs to address deficiencies in and make upgrades to Lombard Pump Station and Force Main.
     
  2. Ordinance No. 188927, passed by Council on May 9th, 2018, authorized Contract No. 30006282 with Parametrix, Inc., (Parametrix) for engineering services for the Lombard Pump Station Upgrade, BES Project No. E10920, in the amount of $959,746.
     
  3. Ordinance No. 189827, passed by Council on January 15, 2020, amended Contract No. 30006282 with Parametrix for the Lombard Pump Station increasing the scope of the contract to include work related to a force main upgrade and amending the contract amount to $1,651,119.
     
  4. A second amendment to Contract No. 30006282 is required to authorize additional PTE design scope to address the additional scope and effort identified during the Design Phase of the Project.
     
  5. Amendment No. 2 will increase the contract by $261,774. The amended contract amount will be $1,912,893, which is a 99.31% increase of the original contract amount. The level of confidence for the PTE contract is “High.” Funds are available in the Sewer System Operating Fund, WBS Element E10920 in the Bureau of Environmental Services’ FY2021-2022 Budget.
     
  6. The COBID D/M/W/ESB participation on this contract is $687,526, 35.9% of the total amended contract value.

NOW, THEREFORE, the Council directs:

  1. The Chief Procurement Officer is authorized to execute an amendment to Contract No. 30006282 with Parametrix, Inc. in a form substantially in accordance with attached Exhibit A, in the amount of $261,774.
     
  2. The Mayor and City Auditor are hereby authorized to pay for the contract from the Sewer System Operating Fund Budget when demand is presented and approved by the proper authority.

Documents and Exhibits

Impact Statement

Purpose of Proposed Legislation and Background Information

The purpose of this legislation is to amend Contract No. 30006282 with Parametrix, Inc. (Parametrix) for additional scope of work to the contract for the Lombard Pump Station Upgrade and Forcemain Replacement project.  Council authorization is required for amendments to PTE contracts that increase the contract amount by more than 25% of the original contract amount and the total amended contract amount is in excess of $1,250,000.

The Lombard wastewater pump station (PS), originally constructed in 1983 is located at 12902 N Lombard Street, the pump station is near Port of Portland Terminals, and located adjacent to the Columbia Slough.  This PS serves the surrounding industrial district, as well as receives flows from three other pump stations in the collection system, Marine Drive PS, Columbia Slough PS, and Simmons PS.

Parametrix was awarded a Professional, Technical & Expert Services (PTE) contract for design services for the Lombard Pump Station Upgrade Project, and the contract has been amended once previously. The project is currently in the Design phase and numerous unanticipated developments have introduced additional complexities and scope to the project necessitating a second amendment. 

The additional scope and fee associated with this amendment includes:

  • Design of Site Security Improvements
    • This will improve security at the remote Lombard Pump Station, reducing risk of equipment loss and damage and improving staff safety.
  • Design of Landscaping for Increased Development Impact Area
    • This will increase the scope of the landscaping design to match the anticipated increased development impact area and ensure that restoration in the environmental zone and in the Smith and Bybee Wetlands Natural Area is completed properly. The increase in development impact area is due to seismic improvements at the site.
  • Design of Roof Access and Fall Protection Improvements
    • Based on input from BES Health and Safety, this will provide an exterior roof access ladder and parapet designed for fall protection.
  • Design to incorporate recently updated BES preferences and guidelines for Instrumentation and Controls and Communication
    • This will ensure that the pump station is built to meet updated 2021 guidelines.
  • Design of Force Main Modifications to Accommodate Arborist and Portland Parks Input
    • This will allow for maximum preservation of trees.
  • Increase railroad coordination
    • This will allocate more time for Parametrix to support coordination with Burlington Northern Santa Fe and Union Pacific as well as supporting coordination with the Port of Portland regarding the Port owned railroad line.

Construction for this project is anticipated to begin in Winter of 2023-24. The project will improve the functionality, operability, and reliability of the Lombard Pump Station and Lombard Force Main. Lombard Pump Station is a critical pump station in protecting the health and safety of the Columbia Slough.

Financial and Budgetary Impacts

The current not to exceed value of this contract is $1,651,119. This amendment will add $261,774, an increase of 16% over the current approved contract. The amended contract value will be $1,912,893, which is a 99.31% increase of the original contract value, $959,746. The level of confidence for this contract is High.  The D/M/W/ESB participation for this contract is 35.9% of the total amended contract value. 

Funding for the project is available in the Sewer System Operating Fund, FY 2021-2022 Budget, Bureau of Environmental Services, WBS Element E10920.  The project is included in the adopted BES CIP budget for FY2021-2022.

 The project is consistent with City Policy to protect public health and the environment by reducing overflows to the Columbia Slough and improving conveyance of sewage to CBWTP for treatment.  

There are no legal or controversial issues identified at this time.

Community Impacts and Community Involvement

It is anticipated that there will be minimal to no impact to the community associated with this Amendment, as this contract work is primarily engineering services. The Bureau of Environmental Services has Public Involvement Staff in the Communications Division who will be providing extensive outreach, education, and public involvement to the community during the design and construction phases of this work.  

100% Renewable Goal

  • This project will neither increase nor decrease the City’s total energy use.
  • This project neither contributes nor takes away from the City’s goal of meeting 100 percent of community-wide energy needs with renewable energy by 2050.

Budget Office Financial Impact Analysis

The amended contract amount will be $1,912,893, which is a 99.31% increase of the original contract amount. The level of confidence for the PTE contract is High. Funds are available in BES’s FY 2021-22 budget in the Sewer System Operating Fund. 

Agenda Items

403 Consent Agenda in May 18-19, 2022 Council Agenda

Passed to second reading

Passed to second reading May 25, 2022 at 9:30 a.m.

440 Consent Agenda in May 25-26, 2022 Council Agenda

Requested Agenda Type

Consent