Council Meeting Dates
City Council holds regular weekly meetings on Wednesday at 9:30 am. If there is sufficient business, recessed meetings are held Wednesday and Thursday at 2:00 pm or 6:00 pm.
The Council Agenda, which lists all items to be considered by the Council at each session, is available to the public on the Friday before the Council meetings. The Agenda is posted on the Council Clerk website. It is also published in the Daily Journal of Commerce each Tuesday.
Items on the Agenda
Ordinances are formal documents which carry the binding force of law and are passed by the Council in accordance with rules set forth in the City Charter. Two kinds of Ordinances, emergency and non-emergency, appear on the Agenda.
Emergency ordinances are designated on the Agenda by an asterisk preceding the agenda number and public testimony is heard. A unanimous vote with at least four Council members present is required.
Non-emergency ordinances come before Council twice and go into effect 30 days after being passed by Council. Public testimony is taken only at the first reading and the vote is taken at the second reading. Only three votes are needed for approval.
A resolution usually establishes Council policy or directs certain administrative actions. It requires only one reading and approval by three Council members.
Reports provide information, transmit other documents, and/or make recommendations. Reports are commonly used to approve bids and the completion of contracts, make appointments to boards or commissions, and make recommendations.
When an important or controversial item is scheduled, it may be designated "Time Certain." Such matters are not heard before the stated time but may begin later if other business takes longer than planned.
To expedite Council business, routine and noncontroversial items are placed on a Consent Agenda which is passed without discussion and with a single vote of approval by at least four Council members. Anyone who wishes to comment on any item on the Consent Agenda may ask the Council Clerk to remove that item from the Consent to be heard as part of the Regular Agenda.
Special rules apply to land use appeals, which are quasi-judicial in nature and are conducted in accordance with Oregon State statutes and City Code provisions. Those rules are stated in the hearing notification and at the beginning of the session.
Members of the public may sign up in advance for a Communication spot on the agenda to address Council for three minutes about a topic of their choosing. Communications are the first item heard at the Wednesday morning meeting and there are five spots available.
If you have any questions about how you may participate in the governmental process, please do not hesitate to contact the Council Clerk's office at firstname.lastname@example.org.