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What is the approximate size of street painting that is envisioned?
Specific size requirements are:
- Menlo Park Elementary School
- Street painting near NE 128th Avenue and E Burnside Street (minimum 45' in length and 15' wide; not every square foot needs to be painted)
- Ventura Park Elementary School
- Street painting near SE Ankeny Street and SE 119th Avenue (minimum 15' wide, 55' in length; not every square foot needs to be painted)
- Gilbert Park Elementary School
- SE Ramona between 126-133rd Avenues (minimum 15' in width; not every square foot of street needs to be painted).
Where can I find information about PBOT's paint standards?
What is the desired timeline for painting the street?
Our expectation is that the Muralist would capitalize on the summer weather in 2027 and that the painting be carried out during that summer season. One of our goals is to keep youth engaged during the summer months so having the street painting take place between May-September serves a purpose beyond just capturing solid weather. From our perspective, it is not ideal to push it back beyond September. In terms of final invoicing, that can happen November 2027 if needed.
Will the City provide activation to support the community street paintings?
Yes, that is our intent. We are thinking along the lines of renting a bouncy house, inviting a sno cone vendor, and block party elements. If these occur, the costs would be covered by City. Our hope is to support this project with some activation elements to make it more fun and to encourage community participation. We can talk through these details during the coordination meeting. If you have ideas for what you would like to see or how you want to painting to go, let us know how our efforts can support you.
May the muralist post progress reports on social media?
Muralist is allowed to post on social media. The locations for visioning session are public and the art will be on a public street. Given the public nature of this process, anyone is welcome to post updates.
Would the street paintings be modified in the future?
In terms of modifying the artwork, that is not something we intend to do. However, the street belongs to the City so there may be things the City needs to do which may impact this art. For example, PBOT could have a paving project that paves over the street; that is not something within the control of our office.
What is the plan for long term maintenance?
There are two main options for long term maintenance. Option 1: the street painting fades away because no one paints it. Option 2: community members can choose to keep the mural alive by repainting it. If they choose this route, the expectation from PBOT is that it would be a straight repaint without modifications to the art.
Muralist is not responsible for future repairs or touch ups. Graffiti removal and maintenance is not within the scope of any party, though graffiti removal has not been an issue in the past. If mural deteriorates early, Muralist will not be contracted to fix it. This is mainly due to contracting rules relating to federal grants.
What requirements are there as it relates to the David Douglas School District (DDSD) and the City of Portland?
There are a few requirements; these include:
- Background check administered by DDSD
- Copy of W-9 (DDSD)
- Certificate of Liability Insurance based on the insurance requirements listed in our Community Partner Services Agreement. (DDSD)
What are the insurance requirements for this project, including coverage limits and certificate language?
This language can be found in the application.
Does the insurance policy need to name the City and School District as additional insured?
Yes.
Will the City provide event insurance coverage for community painting days?
No.
Should muralist have volunteers who are participating in street paintings sign a liability waiver?
Yes, the City will provide Muralist a liability waiver that participants can sign. This should remain in Muralists files and be shared with City.
Does the City intend to utilize the muralists artwork for marketing purposes?
The City may utilize public images of the art for marketing purposes. As part of this process, we would love to highlight, share, and uplift your work as the Muralist. One of our goals for these placemaking projects is to support community muralists such as yourself. If there are other "behind the scenes" artwork that you would like the City to share as a way to uplift you, we are open to doing so. We could also explore the potential for collaboration posts on Instagram.
Will the muralist receive credit in public communications about this project?
It is our intent that attributions for this artwork would directly uplift the muralist so yes, the muralist would receive credit in public materials.
May the muralist copyright their work?
Please review PBOT's website for street paintings.
In the design criteria section, you will see that copyright material is not allowed.
How will Request for Proposal (RFP) responses be evaluated?
RFP responses will be evaluated based on best fit for the project. Thus, cost will be considered as one of many factors.
Whose responsibility is it to provide traffic control materials during painting day(s)?
Please view PBOT's Block Party website. Traffic control materials would be muralist responsibility but, according to PBOT website, it may be possible to use household items like garbage cans to close the street.
What type of permits are envisioned for this project?
For street paintings, there are two permits you will need; they are outlined here.
| Permits | Street painting permit | Block party permit |
|---|---|---|
| What is this permit for? | For PBOT to approve the art design that will go on the street | Permission from PBOT to physically close the street to cars for the painting |
| Cost? | free | free |
| Notification requirement | On your outreach material, indicate that your project includes a street painting and attach the approved design. Any notification prior to design approval will not be considered adequate as PBOT wants for the community to know the specific design that will be installed. | You are required to notify all residents on the block(s) at least 2 days before your permit starts. Talking to neighbors before you apply counts as notification. Please note that a copy of your informational flyer must be included in your application before submission. |
| Location | Must be "local service traffic street" classification or a street with less than 3,000 cars per day | If your closure request is more than one block or is adjacent to a non Local Service Street, you must rent Type 3 barricades and additional signage from a private vendor |
- Street painting permit
- Block party permit
- For painting protected bike lanes, Muralist would need an encroachment permit with a traffic control plan. This process is managed through PBOT's Portland in the Streets program
What support can muralist expect from Office of Violence Prevention?
The muralist can expect the following support:
- Assistance with notification for street paintings (exact details to be determined but could include City staff going door-to-door and also sending postcards to adjacent neighbors).
- Request to PBOT to utilize Play Streets trailer which includes games and other things to keep kids occupied during the street paintings.
- Request to PBOT to utilize free pink barricades for street closure and if available, to bring these to the street painting location to use as traffic control for the event.
- Snacks & beverages for street painting participants
- Potential to contract with a vendor for activation (could include sno cone vendor or face painter).
- Notification to residents through existing City communication channels (Instagram/social media, email, website) about the street painting with the goal of increasing volunteer participation and highlighting muralist.
What must be included on an invoice?
Invoices must include:
- Vendor name and address
- Invoice must say "Bill to City of Portland" or specific Bureau
- Unique invoice number
- Invoice Date (should be date of event or delivery of goods/services)
- Description of the fees, tax, goods or services provided
- Date(s) those fees or taxes were assessed, or the goods or services were provided
- Amount due
There are no documentation requirements besides invoices & receipts.
What does it mean to paint a protected bike lane?
The intent is to paint a 3 inch tall, 6 foot in length concrete protective barrier only on the side facing the sidewalk. This is intended for both sides of the street for the section of street identified. Interested muralists are encouraged to do a site visit to SE 136th Ave. between Holgate Blvd & Foster Road to view protected bike lanes.
What sort of permit is needed for painting protected bike lanes?
An encroachment permit from PBOT's Portland in the Streets Program will be needed. As part of this permit, there will need to be a traffic control plan that will need to be submitted for PBOT to approve. Our office has connected with PBOT about this project so there is support and awareness that Muralists will be submitting a request to paint protected bike lanes. This is the first time protected bike lanes have been painted within the City of Portland. There may be certain requirements from PBOT such as utilizing or not utilizing certain colors. Muralists will need to connect with PBOT on specifics to ensure the design proposed by the Muralist will be allowed on public right of way.