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5.33.100 Overview of Source Selection and Contractor Selection.

City Code Section

(Amended by Ordinances 183445185898 and 189878, effective March 4, 2020.)

  1. A.  The City shall Award a Contract for Goods and Services covered by this Code using any method authorized by State law or City Code. Such different methods are called methods of “source selection.” Source selection methods include Cooperative Procurements, Competitive Sealed Bidding, Competitive Sealed Proposals and small, intermediate, sole source, Emergency and Special Procurements.
  2. B.  State law requires the City to use the services of Qualified Rehabilitation Facilities (QRF’s) in certain instances.  When required, the City shall use a QRF pursuant to Section 5.33.110 before proceeding with a purchase through other methods of source selection.
  3. C.  Once the appropriate source selection method has been chosen, the City may consider the best process of selecting a Contractor within the source selection method it has chosen.
  4. D.  The City may employ methods of Contractor selection for the Procurement of Goods and Services using any process authorized by State law, including multi-tiered processes as set forth in Subsection 5.33.210 B.6.d., including, but not limited to:
    1. 1.  An Award or Awards based solely on the ranking of Proposals;
    2. 2.  Discussions leading to best and final Offers in which the City may not disclose private discussions leading to best and final Offers;
    3. 3.  Discussions leading to best and final Offers, in which the City may not disclose information derived from Proposals submitted by competing Proposers;
    4. 4.  Serial negotiations, beginning with the highest ranked Proposer;
    5. 5.  Competitive simultaneous negotiations;
    6. 6.  Multiple-tiered competition designed to identify, at each level, a class of Proposers that fall within a Competitive Range or to otherwise eliminate from consideration a class of lower ranked Proposers;
    7. 7.  A multi-step Request for Proposals requesting the submission of un-priced technical submittals, and then later issuing a Request for Proposals limited to the Proposers whose technical submittals the City had determined to be qualified under the criteria set forth in the initial Request for Proposals; or
    8. 8.  Any combination of methods described in Subsections 5.33.100 D.1. - 7. or as otherwise adopted by the City Council by ordinance.
  5. E.  The methods of Contractor selection identified in Subsection 5.33.100 D. shall conform to the procedures identified in these rules.
  6. F.  The Chief Procurement Officer is authorized, but not required, to waive any nonconformity with the rules of Contractor selection if the Chief Procurement Officer determines that the defect was minor and likely would not have had an effect on the outcome of the selection process.