The Portland Parks and Recreation Bureau (PP&R) Board is established for the following purposes: to ensure that the policies adopted by the City, including its core values of diversity, equity and inclusion are at the forefront of discussions about park and recreation issues and trends over time, in all areas of the City; to advocate for parks and recreation on a city and regional basis to ensure that parks, natural areas, open spaces and recreation facilities are advanced in city and regional planning and design; to provide continuity when transitions occur in the leadership of PP&R and across the City; and to provide a forum for public discussion and decision-making about park issues, bringing a city-wide and long-term perspective to community and community-based issues.

A. The Board will consist of a minimum of nine and a maximum of 15 voting members appointed by the Mayor and confirmed by the Council. Members will serve without compensation for terms of three years. No member will be appointed to more than two full consecutive terms, not to exceed six years of total consecutive service; provided that a member appointed initially to a term of less than three years may thereafter be re-appointed to two consecutive three-year terms and completion of an unexpired term will not apply to the six-year cumulative limitation. A member otherwise may be re-appointed after at least three years following completion of the member’s two consecutive terms. Members are expected to bring a system-wide perspective to the Board and to reflect the demographic and geographic diversity of the City.

B. Technical advisors. The Mayor may invite up to four technical advisors to assist the Board in carrying out its functions as may be convenient and useful to the work assigned to the Board. These advisors are not Board members, do not count towards quorum, and will not have the right to vote. The terms and other conditions of service for these advisors will be described by the Mayor in the initial invitation, or through the Board Chair in collaboration with the Director.

The Board will adopt rules of procedure as it deems necessary to the conduct of its duties, subject to approval by the Mayor and legal review by the City Attorney. Every two years the Board will elect a Chair and other officers pursuant to the bylaws of the Board. The Board will meet at least quarterly and may meet more often. The Chair, in consultation with the Mayor and the Director, will set the agenda for Board meetings.

1. The Board will:
   1. A. Advise the Council, the Mayor, the City Administrator and the Director on policy matters pertaining to PP&R.
   2. B. Advise the Mayor on the preparation and contents of the annual PP&R budget request.
   3. C. Review plans and policies, either existing or being developed, by other bureaus, boards and commissions or by other government agencies, that affect parks and recreation in the City, and advocate for the advancement of the City’s park system and park system services in City and regional planning and design.
   4. D. Engage in public outreach, education and advocacy, to the extent permitted by law, as the Mayor, the City Administrator, or the Director determines necessary or advisable in order to provide a forum for public discussion and decision-making about park and recreation issues.
   5. E. Prepare and submit to the Mayor, the City Administrator and the Director an annual report which will summarize the Board’s activities during the City’s fiscal year and which will identify the major issues facing PP&R and the Board’s recommendations for addressing them in the coming fiscal year.

The Director will be the staff liaison to the Board, and will, to the extent budgeted funds are available therefor, provide the Board with staff assistance necessary to the discharge of its duties.