The Bureau of Fleet and Facilities (BFF) will be supervised by the City Administrator. The City Administrator will implement plans, policies, and standards and manage service delivery for the City’s overall fleet and facility operations. 

The City Administrator has the following responsibilities:

1. A. Manage, maintain, and repair of all City-owned and -leased vehicles and fleet equipment except certain identified Portland Fire & Rescue vehicles and equipment.
2. B. Develop, manage, and administer the City’s fleet-related emissions reductions initiatives, including but not limited to the development of fleet transition strategies and the procurement, installation, and management of all alternative fueling and electric vehicle-charging infrastructure.
3. C. Manage and maintain City-owned and -operated fueling stations and fuel purchasing card programs.
4. D. Coordinate with emergency and public safety bureaus on fuel logistics.
5. E. Collect and analyze vehicle data and information.
6. F. Manage real properties assigned to BFF and any City-owned real properties not specifically assigned to another bureau. This includes property rights that may be assigned to BFF by the Mayor or acquired through leases, interagency agreements, and intergovernmental agreements. This real property management authority may include, but is not limited to: data and information management; real estate portfolio, capital, and financial planning; real property acquisition and disposition in accordance with City Charter, Code, and policies; space and occupancy planning; capital construction and improvements; operations, maintenance and repair; condominium or other building management board representation; and financial management including dues assessments and approvals.
7. G. Manage real property agreements, including but not limited to: acquisition and disposition agreements, leases, easements, permits, and licenses. 
8. H. Negotiate and coordinate payments for real property transactions subject to the City Administrator’s authorization and limited by budget appropriation. 
9. I. Issue notices that may be appropriate or required as part of real property agreements.
10. J. Coordinate and manage the City’s excess and surplus real property program.