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3.15.060 Office of the Chief Administrative Officer.

City Code Section

(Amended by Ordinance No. 190478, effective June 30, 2021.)

A.  The Office of the Chief Administrative Officer shall be supervised by the CAO, or designee, who shall have the authority to carry out the duties and functions described in this Section.

B.  The Office of the Chief Administrative Officer shall provide asset management, policy development, communications, specific project management services, budget and financial services and other services or responsibilities the Council or CAO may assign.

C.  The Office of the Chief Administrative Officer is responsible for the following:

1.  Acquire, manage and maintain all City owned or leased vehicles and equipment, except certain identified Portland Fire & Rescue vehicles and equipment.

2.  Execute real property agreements including, but not limited to, easements, permits, licenses and leases, and amendments or renewals of such real property agreements.

3.  Oversee operations, maintenance, management, planning, capital improvement and acquisition for City Property, including but not limited to:

a.  Real properties over which the Office of Management and Finance has assigned or delegated responsibilities;

b.  Leasehold premises used by the City and managed by the Office of Management and Finance;

c.  Real property which the Office of Management and Finance manages under intra-bureau, interagency or intergovernmental agreement(s); and,

d.  City owned real property not specifically assigned to another bureau for property management.

4.  Provide facilities management services for real properties under the management of other bureaus upon intra-bureau agreements, including but not limited to:

a.  Property management services for the purchase, inventory, sale, replacement and rental of real property;

b.  Facilities maintenance services, including but not limited to: maintenance and repair of buildings and their related equipment; and the administration of janitorial, maintenance and security contracts; and,

c.  Professional and technical services, including but not limited to architectural design, engineering, facilities and space planning and project management of capital projects.

5.  Enforce Rules of Conduct and City Property Exclusions, in accordance with Chapter 3.18

6.  Prioritize and undertake cleanup of unauthorized camping at City owned or managed real property without obtaining authorization from the bureau to which the property is assigned and at other governmental properties upon intergovernmental agreement. The Office of Management and Finance may consult with impacted public and private property owners. This grant of authority is in addition to the property managing bureau’s authority to undertake property management for its assigned property but the bureau will coordinate with Office of Management and Finance before the removal of personal belongings.

7.  Provide planning, policy development, project management and implementation and fund management for citywide or intergovernmental programs or initiatives.

8.  Provide policy development, planning, communications, specific project management services, administrative support, budget and financial services for all bureaus and divisions in the Office of Management and Finance.

9.  Coordinate advance payments for building rentals.  In cases where building space has been or shall be rented by the City on lease or on a month-to-month basis and the owner requires advance payment of rentals or a security deposit, the City Controller is hereby is authorized to examine and allow such advance payment of rentals or security deposit, provided that advance payments of rentals shall be for a period of not to exceed 31 days.

10.  Dispose of useable surplus personal property through donation to charitable organizations certified under the Internal Revenue Code Section 501(c)(3), where the property will be individually or in the aggregate less than $5,000, and execute donation agreements with recipient charitable organizations upon approval to form by the City Attorney.

11.  Dispose of surplus property deemed unusable, inoperable or not reasonably repairable, hazardous, or is of insufficient value to warrant transfer, sale, or donation.

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