The Office of the City Attorney consists of the City Attorney and such subordinate positions as the Council may provide. The deputies of the City Attorney will be appointed by the City Attorney in writing and will continue in service during the City Attorney’s pleasure. In the event of a vacancy in the position of the City Attorney, the deputies will continue in office with a Chief Deputy serving as acting City Attorney until such time as the Mayor appoints and Council confirms a new City Attorney.

The City Attorney has the following duties:

1. A. Appear for, represent, and defend the City, and its boards, commissions, bureaus, officers, employees and persons entitled to representation under the Oregon Tort Claims Act in all appropriate legal forums and matters. However, other than as required by the Tort Claims Act and except as provided in Subsection 3.10.020 I.5., the City Attorney must not represent individuals in their personal capacity and must not represent individuals who, after investigation by the Risk Management division, are found by the bureau to have acted outside the scope of their employment or duties or to have committed malfeasance in office or willful or wanton neglect of duty. If the City Charter specifically authorizes a commission to retain or employ its own special legal counsel, then the City Attorney will not be responsible for representing such commission on matters assigned by the commission to its special legal counsel;
2. B. Review and approve as to form all written contracts, bonds, or other legally binding instruments to which the City is a party. It is the responsibility of the City officials or employees who prepare such documents to submit the documents to the City Attorney for review;
3. C. Give legal advice and opinions orally and in writing and prepare legal documents and ordinances for the Mayor, any Council member, the City Council, the City Administrator, or any board, bureau, committee, commission, or agency of the City;
4. D. Periodically submit to Council reports summarizing the amount, type, and cost of legal services required by the City in the preceding year and highlighting significant legal cases and trends involving the City;
5. E. Seek to ensure that City employees comply with legal and ethical requirements of public employment by providing advice, direction and opinions;
6. F. Seek to prevent legal problems for the City by training, directing and educating City employees about legal issues;
7. G. Institute appeals on behalf of the City for enforcement of regulations or license requirements including such payments established by Charter, Code, ordinance, or statute, and for collection of any account receivable, and appeal in any case in which another party first has appealed, as the City Attorney deems advisable;
8. H. File a notice of appeal, a petition for writ of mandamus, or any action for emergency relief in situations where the City Attorney believes doing so is advisable and it is not practicable to obtain a Council resolution or written approval of the Mayor in the time to do so. The City Attorney will seek Council or Mayoral authorization to continue such proceeding as soon as practicable and may continue the proceeding if the Council or Mayor so authorizes.
9. I. For other matters, on direction by resolution of the Council or upon written approval of the Mayor:
   1. 1. Institute legal proceedings and appeals and assert counterclaims, cross-claims, or third-party claims for the City in any court or tribunal;
   2. 2. Seek enforcement of any regulation or license requirement including the payment of any fee, penalty, or interest, established by Charter, Code, ordinance, or statute, and collection of any account receivable;
   3. 3. File in the appropriate forum the original or duplicate copies of a complaint for interpleader whenever the City comes into possession of property in which it has no claim and on which multiple claims have been made by other parties;
   4. 4. File briefs and related motions as amicus curiae in any appeal or other proceeding where legal issues are of interest to the City;
   5. 5. Represent City employees in their personal capacity in legal proceedings that have a connection to their City employment and are related to their personal safety, including but not limited to initiating affirmative litigation on behalf of affected City employees when they petition courts for restraining orders, injunctions, and other protections and remedies.

The position of Chief Deputy City Attorney is created and the City Attorney is authorized, from time to time to appoint one or more deputies to such positions and designate one Chief Deputy to be in charge of the Office in the absence of the City Attorney.

The City Attorney has charge and custody of the Office of the City Attorney and of all legal papers pertaining to it.

1. A. The relationship between the Office of City Attorney and the City is an attorney-client relationship, with the City being entitled to all benefits thereof.
2. B. Correspondence between the City Attorney and others in the City and the opinions and advice provided by the City Attorney to the City or to any City department, official, or employee are privileged attorney-client communications.
3. C. In suits, actions, or other proceedings in which the City Attorney, with the concurrence of the Risk Management division, accepts the defense of a City official, employee, or other person pursuant to the requirements of the Oregon Tort Claims Act, the relationship between the Office of the City Attorney, and the official, employee, or other person will be an attorney-client relationship, with the official, employee, or other person being entitled to all the benefits thereof regarding the subject matter of the suit, action, or proceeding.

The City Attorney may settle suits, actions, or proceedings as follows:

1. A. As the City Attorney deems advisable, after consultation with the affected bureau, if appropriate, in cases of suits, actions, or proceedings seeking enforcement of any regulation or license requirement including payment of any fee, penalty, or interest, established by the Charter, Code, ordinance, or statute, and collection of any account receivable;
2. B. With the written approval of the Mayor, in cases of any other suits, actions, or proceedings except for settlements requiring payment by the City in excess of $50,000; and
3. C. With the approval by ordinance of the Council in cases of suits, actions, or proceedings requiring payment by the City in excess of $50,000.

The City Attorney is authorized to waive on behalf of the City potential conflicts of interest of private legal counsel retained by the City if the City Attorney determines the waiver to be in the City’s interest.