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2.12.040 Quarterly Reporting Requirements for Lobbying Entities.

City Code Section

(Amended by Ordinances 180205, 180620, 181204, 186176, 187854, 191877, and 191973, effective January 1, 2025.)

  1. A.  A lobbying entity required to be registered with the Auditor must file a report with the Auditor if the lobbying entity has, within the preceding calendar quarter, spent either an estimated eight hours or more or at least $1,000 lobbying. Such reports are due by April 15, July 15, October 15, and January 15, unless the deadline falls on a weekend, City holiday, or a day when the City is otherwise not open for business, in which case the deadline moves to the next business day. The reports must show:
    1. 1.  The specific subject or subjects of the official action of interest to the lobbying entity, including but not limited to the names of City officials a lobbying entity met with or contacted through direct mail, email, online meeting platform, or telephone regarding such subject or subjects, the name of the registered lobbyist representing the entity and the date of the contact.
    2. 2.  A good faith estimate of total moneys expended in the preceding calendar quarter for the purpose of lobbying City officials if the total meets or exceeds $1,000 and is expended by the lobbying entity or any lobbyist employed by or otherwise authorized to lobby on its behalf for:
      1. a.  Food, refreshments, travel and entertainment;
      2. b.  Printing, postage and telephone;
      3. c.  Advertising, direct mail and email;
      4. d.  Miscellaneous and gifts;
      5. e.  Compensation paid to lobbyists; and
      6. f.  Reimbursements to lobbyists for their expenses.
    3. 3.  The name of any City official to whom or for whose benefit, on any one occasion, the lobbying entity made an expenditure of $25 or more in the preceding calendar quarter for the purposes of lobbying, and the date, name of payee, purpose and amount of that expenditure.
  2. B.  Statements required by this Section need not include amounts expended by the lobbying entity for personal living and personal travel expenses and office overhead, including salaries and wages paid for staff providing clerical assistance and others not engaged in lobbying activities and maintenance expenses. If the amount of any expenditure required to be included in a statement is not accurately known at the time the statement is required to be filed, an estimate of the expenditure must be submitted in the statement and designated as an estimate. The exact amount expended for which a previous estimate was made must be submitted in a subsequent report when the information is available.
  3. C.  A lobbying entity must update any information submitted in Section 2.12.030 that has changed since registration.
  4. D.  A statement required by this Section must include a copy of any notice provided to a City official for honoraria or other item as authorized under ORS 244.100.
  5. E.  An authorized representative of the lobbying entity must sign the declaration required by Subsection 2.12.090 A. for each quarterly report.
  6. F. A lobbying entity may amend a quarterly report without penalty if it files the amended report within 25 days after the end of the calendar quarter, unless the deadline falls on a weekend, City holiday, or a day when the City is otherwise not open for business, in which case the deadline moves to the next business day.

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