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Community Activities Fund

Information
A kids soccer team poses for a group photo.
The Civic Life Community Activities Fund (CAF) program reimburses eligible volunteer-run organizations for community-building and civic engagement activity expenses.

Program Description:

The Office of Community and Civic Life (Civic Life) supports neighborhood associations and other community organizations through the Community Activities Fund (CAF). Eligible volunteer-run organizations in the East, North and Southwest neighborhood districts are invited to apply for reimbursement of community-building and civic engagement activities. View neighborhood district boundary maps using the links below.

East District Boundaries and Neighborhoods

North District Boundaries and Neighborhoods

Southwest District Boundaries and Neighborhoods

Applications will be accepted through May 31, 2024, or until funds are fully allocated, whichever comes first. This is a reimbursement program. Apply to receive approval of expenses that are planned or have already incurred between June 1, 2023 and May 31, 2024. Funding is provided via ACH deposit only. Civic Life staff can assist with setting that up. After an application is approved, funds will be allocated. Funding will be released via ACH deposit upon receipt of an invoice, receipts and a short narrative.

Contact Civic Life to request language translation.

Who is eligible?

Funds are available to neighborhood associations and other volunteer-run community organizations that serve Portlanders within one of the three neighborhood districts that have a city-run district office; Southwest, North and East. Organizations that charge dues or have paid staff are not eligible. Find your district by using the links above. Or, enter an address at PortlandMaps.com to view neighborhood district information. Click on the Neighborhood name to view district information. Or, find your district using the Portland Neighborhood Boundaries Map Viewer.

How does it work?

Download a fillable Funding Request here or click on the link below, complete and download the form. Then, email the completed form to your district office. The district office email addresses are listed in the form and below.

Submit a Funding Request
 

East district (EPCO): Jason Hagen, EPCO@PortlandOregon.gov
North district (NPNS): Summar Money and Mary Jaron Kelley NPNS@PortlandOregon.gov
Southwest district (SWCS): Sharon Keast, Sharon.Keast@PortlandOregon.gov

Funding requests are limited to $1,000.00 in the East district, $700.00 in the North district and $700.00 in the Southwest district. Total funding available is $28,587.00 in the East district, $17,500.00 in the North district, and $17,500.00 in the Southwest district.

Requests are reviewed in about one week. If approved, organizations must be set up as a City of Portland Vendor to receive ACH payment. Civic Life staff will assist organizations with that set up. Funding is allocated on a “first-come, first served” basis. The amount of funding available will decrease as applications are approved. Apply as soon as you know the details of your planned activities.

What can the funds be used for?  

The purpose of this funding is to support community-building and civic engagement activities. Some examples of what funds can be used for:

  • Meetings and workshops - Zoom account, rental space, interpretation, translation, childcare, food, masks, adjustments needed for social distancing.
  • Project, event, and activities - Supplies and materials, rental space, speakers, performers, presenters.
  • Communications - Printing, signs, banner, website hosting, E-mail, hybrid meeting technology.
  • Operations - Filing fees, productivity tools.

Contact Civic Life with questions about eligible expenses. Changes in approved activities must be communicated to Civic Life and approved before funds are spent.

What is not allowed?

Some examples of what funds cannot be used for:

  • Private events or activities
  • Direct services, grants, scholarships, or loans that benefit specific individuals
  • Projects that are solely or primarily capital improvements
  • Donations or sponsorship to another organization
  • Expenditures that violate City policies or ordinances
  • Insurance (allowable in the North district)

Funding Process:

Funding will be released approximately 30 days after Civic Life receives the following items:

  1. Reimbursement Request Invoice; Civic Life can provide a template, if needed
  2. Receipts for purchased goods and services.
  3. A short narrative of 150-250 words describing the project’s impact with photos. Describe how this funding helped your organization assist the community.