Resources for Current Advisory Body Members

Information
Two people sitting next to each other reviewing paperwork and a computer screen. The photo is focused on their body language and their heads are cropped out of the photo.
This page contains resources and forms for current advisory body members. Please feel free to contact us if you do not see a resource or particular form you are looking for.
On this page

Conflict of Interest Disclosure Form

Members of City advisory bodies are public officials, based on State law ORS 244.020(15), and as such are required to disclose conflicts of interest. Under Oregon Revised Statute 244.020(3), an appointee has conflict of interest when participating in an official action which could or would result in a financial benefit or avoidance of detriment to the public official, a relative of the public official, or a business with which either is associated.

If you have a conflict of interest you must fill out the "Conflict of Interest Disclosure Form" and turn it into your advisory body city liaison. 

Public Ethics and Responsibilities

Portland City Code Chapter 1.03, Code of Ethics, requires advisory board members to uphold a specific standard of behavior. Public officials also need to observe the Oregon Government Ethics Commission’s "Oregon Government Ethics Law - A Guide for Public Officials", booklet available at www.oregon.gov/OGEC/Pages/training.aspx

Guidance for Minority Reports

Check out these guidelines for submitting a minority report. A minority opinion or “minority report” is the expression of disagreement with the majority decision that advisory bodies may submit to staff liaisons.

Maintaining Mental Wellness during COVID-19

Check out these tips from our Mental Health Program Specialist Tyesha McCool-Riley around how to maintain mental wellness during the pandemic.

Resources for City of Portland Staff

An Advisory Body must be in compliance with the new bylaws policy before recruiting members. It is important that bylaws are updated to bring all groups into compliance with State Laws around Public Meetings, Public Records, Public Officials and more. The Advisory Bodies Program has a template that has been pre-approved by the City Attorney's Office for the minimum requirements to compliance. Please visit this websiteto view templates and instructions.

If you are a staff liaison creating a new advisory body or leading changes or renewal of an existing advisory body, please visit this internal-only website for forms and templates.

If you are a staff liaison who has already submitted your approved, updated bylaws, pleasevisit this internal-only website for recruitment posting instructions.

Exit Interview Form

This form is intended to be filled out during an exit interview when an advisory body member leaves their position.

Volunteer Resignation Form

This form should be billed by volunteers for bureau staff.

Promote the Common Good: Civic Life is building stronger communities by supporting and empowering Portlanders. We think, act, and partner with our communities to better understand and take care of their diverse needs. We invite you to join us in this continuous, much needed work to make our communities safer and more welcoming for all.