Community Benefits Agreement (CBA) and Community Equity and Inclusion Plan (CEIP)
The City created the Community Benefits Agreement (CBA) and Community Equity and Inclusion Plan (CEIP) to increase minority and female participation in construction trades.
The CEIP and CBA apply when:
- The City solicits a public improvement contract that does not use the low-bid method.
- The CEIP applies to contracts between $10 million to $25 million.
- The CBA applies to contracts $25 million and above.
The CEIP and CBA share the same workforce requirements:
- Minorities perform at least 22% of total apprentice hours and women perform at least 9%.
- Minorities perform at least 22% total journey level hours and women perform at least 6%.
Community Opportunities and Enhancement Program (COEP)
The Community Opportunities and Enhancement Program (COEP) provides workforce development and technical help to businesses through grants. The program has two goals. The first is to increase the number of people of color and women in the trades. The second is to remove barriers for construction firms owned by people of color and women. Both goals seek to increase the number of people of color and women in public contracting.
Responsibilities for managing the program falls to five groups:
- The Community Equity and Inclusion Committee is a community advisory committee. The committee focuses on COEP funding priorities. They also review for equity and compliance on Community Equity and Inclusion Plan [link CBA and CEIP here] contracts.
- The Office of Equity and Human Rights participates in the process to ensure that the COEP meets its equity objectives.
- Prosper Portlandmanages the day-to-day operations and implementation of the COEP grant program. They manage service provider contracts, help community access services, and report on outcomes.
- Work Systems, Inc manages service provider contracts to deliver workforce development services. Prosper Portland subcontracts with Work Systems, Inc. to manage the workforce component of COEP.
- The Bureau of Revenue and Financial Services manages the COEP Fund. The Fund is a 1% set-aside on all City-owned public improvement contracts. They also manage the Community Equity and Inclusion Committee and the formal agreement with Prosper Portland.
For more information on COEP and to sign up for email updates, visit Prosper Portland's COEP page.
Certification Office for Business Inclusion and Diversity (COBID)
The City of Portland encourages qualified businesses to become certified by Business Oregon. Business Oregon's COBID program certifies businesses owned by minorities, women, or service-disabled veterans. They also certify emerging small businesses.
Visit Get Certified from the Business Oregon - Certification Office for Business Inclusion and Diversity (COBID) website to learn more.
The City may buy goods and services with COBID-certified businesses without competitive solicitation. It applies to contracts with an estimated cost of $150,000 or less. Direct contracting takes less time to put contracts in place and supports COBID firms.
Prime Contractor Development Program (PCDP)
The Prime Contractor Development Program (PCDP) creates increased prime contracting opportunities for COBID contractors with the City of Portland. Projects in the PCDP range from $5,000 to $1 million.
Through the PCDP, contractors receive technical assistance in different areas of work, including sewer and water, street and park improvement, building construction and tenant improvements. The program also provides educational opportunities in job costing, bidding and estimating, along with business development. While these certified contractors benefit from participating in PCDP, the program also offers the unique opportunity for City bureaus to access a pool of contractors that have historically been underutilized.
Subcontractor Equity Plan (SEP)
The Subcontractor Equity Plan (SEP) applies to construction contracts valued at $150,000 or more. The goal is for 20% of hard construction costs to go toward COBID subcontractors. Of the 20%, 14% should go to Disadvantaged, Minority or Women-owned Business Enterprises. The SEP requires prime contractors to report on COBID use for the life of the contract.
Prime contractors can find SEP specification forms in the solicitation packages. Pre-bid meetings also discuss SEP requirements and forms. Prime contractors can use the State Directory of Certified Firms to find COBID subcontractors.
Section 3 Provision
Section 3 is a provision of the Housing and Urban Development (HUD) Act of 1968. Section 3 policies apply to Portland Housing Bureau projects receiving certain HUD financial help exceeding $200,000.
Those projects should direct training and jobs to Section 3 and Targeted Section 3 workers. Those projects also should direct contract opportunities to Section 3 business concerns. Both workers and businesses should be in the community where the project takes place.
On Section 3 projects, contractors will need to prioritize efforts to hire and train Section 3 Workers, Targeted Section 3 Workers and contract with Section 3 Business concerns. Section 3 Workers should work at least 25% of all labor hours and targeted Section 3 Workers should work at least 5% of all labor hours to the greatest extent possible. Before starting work, the program requires that all workers submit a Section 3 Worker Eligibility Form (link below) to the City. If they submitted the form during the previous year, then they do not have to submit a new one.
Search for Section 3 Businesses in our Contract Compliance Reporting System.
Workforce Training & Hiring Program (WTHP)
The Workforce Training & Hiring Program (WTHP) aims to increase women and minority participation in the construction trades. The program accomplishes this through apprenticeship opportunities on City projects.
The WTHP applies on:
- Low-bid construction prime contracts estimated at $200,000 and above.
- Low-bid construction subcontracts estimated at $100,000 and above.
- State registered apprentices work at least 20% of labor hours per trade.
- Minorities work at least 18% of labor hours per trade.
- Women work at least 9% of labor hours per trade.
Bid documents for each project include details of the program. The WTHP adheres to Administrative Rule 1.20.
Contracting Social Equity Initiatives Quick Reference Sheet
The PDF below provides a quick reference sheet for some of the City of Portland's contracting social equity initiatives.