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Communications and COVID-19 Precautions

Information
For the Ezone Map Correction Project

Bureau of Planning and Sustainability staff conduct site visits on individual properties in Portland to verify the location of natural resource features, such as streams, tree canopy and steep slopes. The protocols below ensure the safety of staff and property owners during site visits while providing opportunities for owners to engage with staff, ask questions and receive feedback.

Note: Neither City staff nor their consultants ever access private property without the consent of the owner.

City staff who perform site visits have been vaccinated against COVID-19.  At the site visit you may ask to see their vaccination card.

If staff or the property owner are feeling sick or have had a fever within the last 2 days, the site visit will be rescheduled. An email and/or phone call will be sent to all parties. Here are some additional details:

  1. Site visits are conducted by two city staff who will arrive in a City-marked vehicle.
  2. Staff and the property owner will determine the date and time of the site visit. Site visits are conducted Monday through Thursday, 9 a.m. – 5 p.m., unless special accommodations need to be made.
  3. At least two days prior to the date of the site visits, an email reminder will be sent to the property owner, along with maps and background information.
  4. At least one day prior to the date of the site visit, if the property owner will not be present at the site visit, they need to provide information about how to access the portion(s) of the property where natural resources may exist.
  5. Staff will arrive wearing masks and will remain masked when speaking in close proximity with property owners or when physical distancing is not possible (unless all parties have been vaccinated and agree not to wear masks.)  Because staff are fully vaccinated, they may choose to remove the mask while walking around the property to inventory the features.  No physical contact, including shaking hands, is allowed.  This is standard practice to prevent the spread of disease and illness.
  6. Staff are not allowed inside of personal residences or private businesses, except businesses that are open to the public such as grocery stores.  When inside, staff will wear a mask (unless all parties have been vaccinated and agree not to wear masks.)
  7. There are two options for property owners during the site visit:
    1. If staff can access the portion(s) of the property without the owner’s assistance, then owner may choose to stay inside or not be present on the property.
    2. The owner may choose to join staff outside to provide access and/or ask questions. If the owner is fully vaccinated, masks are optional.  If the owner is not fully vaccinated, we request and recommend, that the owner wear a mask when interacting with staff.
  8. During a site visit, staff will document the presence/absence, location, and extent of natural resources by taking photos and notes. Site visits take about 30 minutes depending on the size of the property. Information obtained on-site is used in the office to update GIS data and mapping.
  9. After the site visit, staff will send a follow up email to the owner with the results and notes from the site visit. If desired, a follow up phone call can be scheduled to discuss the results. The results of the site visit will also be documented in a summary table, with associated maps, found on the Ezone Project documents page under Planning and Sustainability Commission Materials.  The table provides at-a-glance information for properties that have received a site visit since June 2020.  The information is organized by property owner (or representative) last name.

Wetland mapping is carried out separately by the Bureau of Environmental Services Wetland Inventory Project.  Wetland determinations are performed by wetland scientists on a schedule that is independent of the Ezone Map Correction Project.

Updated June 1, 2021 to reflect current CDC and State of Oregon recommendations and requirements regarding COVID-19.