Initial Privacy Assessments
Initial Privacy Assessments (IPAs) are designed to identify critical privacy issues, assess whether additional assessment is required, and to help ensure compliance with applicable privacy laws, policies and principles. Smart City PDX offers IPAs as a service to all City of Portland offices and bureaus.
Privacy Impact Assessments
A Privacy Impact Assessment (PIA) is a method for collecting and documenting information collected in order to conduct an in-depth privacy review of a program or project. PIAs look into how the agency will use collected information, data governance, full life cycle of data management, including deletion, sharing, data quality and accuracy, detailed legal obligations and compliance and mechanism for transparency and accountability.
Privacy assessments for City bureaus
City of Portland offices and bureaus should request a privacy assessment anytime a City program is requesting, collecting, using, disclosing or sharing personal information or data. Personal information includes such details as an individual's name, address, and phone number. Metadata like IP addresses and geo-location data can be used to identify a specific individual.
Completed Privacy Impact Assessments (PIAs)
The Smart City PDX worked with bureaus offering privacy impact assessments to identify privacy risks and impacts. The PIAs developed from 2020 to present were part of a pilot period and are released to the public as a reference for this work.
2025
BPS - Recycling Contamination Detection PIA.The purpose of the technology is to analyze images of households’ recycling bin contents by garbage and recycling companies (haulers) as it is collected, to identify, and notify customers about, contamination in their recycling containers. Contamination detection will be flagged to the City’s Solid Waste and Recycling Program.
BES - Small Unmanned Aircraft Systems (SUAS) PIA. The purpose of the drones or small Aerial Unmanned Systems (sUAS) is to support the Bureau of Environmental Services’ (BES) employees in their work including building or construction progress, infrastructure integrity, watershed restorations, photography, river pollution monitoring, and wastewater plant security.
PBOT - NovoaGlobal Speeding Cameras PIA. This privacy assessment looks at NovoaGlobal’s Speed-safe solution for speed limits enforcement. NovoaGlobal’s solution offers a Dual Doppler Positional Radar that tracks the speed and position of multiple vehicles across several lanes simultaneously.
PPB - MyPDConnect City Crime Incident Report Site PIA. Portland Police Bureau currently offers a non-emergency issue reporting site that is planned to have a platform called MyPDConnect.
Open Contracting Data Standard (OCDS) Risk Assessment. This analysis looks at the implementation of the open contracting data standard in the City of Portland.
2024
PPB - Unmanned Aerial System (UAS) Program PIA. Unmanned Aircraft Systems used by Portland Police Bureau’s Investigations branch to provide improvements in safety for officers and community, and assisting in intelligence gathering information in crime, major crash, other authorized uses.
PBOT - Automotus PIA. Cameras are used to detect unique identifiers on the vehicle (e.g., QR Code, Make/Model) using the piloted Zero-Emission Commercial Delivery Zones and how the identified piloted curbs are being used.
PBOT - Cleverciti PIA. Cameras are used to detect unique identifiers on the vehicle (e.g., QR Code, Make/Model) using the piloted Zero-Emission Commercial Delivery Zones and how the identified piloted curbs are being used.
BES - Mobile Security Observation Trailers PIA. This privacy impact assessment supports the procurement process for mobile comprehensive security technology systems to monitor locations, deter crime, and notify designated City personnel when a security event occurs.
PBOT - Streetlight Data PIA. The purpose of the project and technology is to gather mobility analytics to make data-driven transportation decisions that reduce congestion, improve safety, and maximize the investment in infrastructure.
2023
PPB-Body Worn Camera pilot PIA. Portland Police Bureau use of body worn cameras in regular activities.
Apricot360 PIA. Apricot360 is a case management system used by the Office of Violence Prevention to manage information from people who have experience gun violence.
2022
PBOT - Numina. A pilot project in partnership with PSU to install Numina sensors on PBOT assets to collect street level data on localized travel behaviors.
BES - LVT Security Trailer. The Bureau of Environmental Services is assessing the use of LiveView Mobile Security Observatory Trailer for BES facilities including remote pumping stations. When triggered, these mobile security platforms will provide live video feeds, illuminate the immediate area, and alert BES security – all during hours of darkness.
Smart City PDX comments on ShotSpotter Recommendation. Smart City PDX Comments on the Focused Intervention Team Community Oversight Group’s (FIT-COG) Official Recommendation on the Implementation of ShotSpotter Technology as a Focused Deterrence Tool to Address Gun Violence in Portland.
PPB - UAS pilot. sUAS is the term used for Small Unmanned Aerial Systems, also commonly referred to as “Drones”. The regulated use of sUAS by the PPB Investigations Branch will provide improvements in safety for both officers and community members. Additionally, the use of sUAS technology in crime / major crash scene events reduces inconvenience to the public by significantly reducing documentation time at a scene.
2021
PBOT-BTS ALPR. This is a pilot for ONE vehicle with an automatic license plate reader (ALPR) for area parking permit enforcement.
PPR - Safegraph. Portland Parks & Recreation is planning to use aggregated geolocation data to understand how many visitors are in parks, when and for how long they visit a park, and how far they travel to get to a park.
2020
C19oregon. This document provides a quick review of the changes to the c19Oregon.com privacy policy as last updated April 20, 2020.
PBOT – Replica. Replica is a computer simulation tool that helps customers – which include city planners, such as state and local governments – understand the movement of a population in and around a city or other location, how a population uses certain resources, and trends and other information concerning a prescribed location.