Energy Reporting for Returning Users

New and returning reporters are required to complete this process by April 22 each year for the prior calendar year's energy performance.

If you want more detailed guidance on any of the five steps, find step-by-step instructions in the complete Energy Reporting How-To Guide:

Your Five-Step Process

You must complete ALL five steps to be compliant. Failure to complete through step five will result in the building being out of compliance and subject to penalties.

Step 1: Confirm your property and your primary contact.

Ensure that any reminders, error correction emails, and other updates are sent to the right person.

• Provide or update information about the primary contact person with this web form. If you are the primary contact for multiple buildings, please enter additional Portland Building IDs, building names and addresses in the text area at the bottom of the form.

Step 2. Update your ENERGY STAR® Portfolio Manager® account.

Ensure that your ENERGY STAR Portfolio Manager includes accurate information about your building(s) before it's time to submit data. First, you will need to log in:

Log into your existing account.

• Confirm your name, email and phone number in Portfolio Manager under Account Settings.
• Ensure that your Portland Building IDs are correct under MyPortfolio. Your Portland Building ID can be found on compliance notifications or with the online Building ID Lookup Tool. (This is not the same as your Portfolio Manager ID.)
• Update any significant year-to-year changes in gross floor area (GFA) use under MyPortfolio, including the effective date of the change (NOT the date you make the update).
• If your building previously included any default or temporary values, replace them with actual values through the Action dropdown menu.

Step 3. Check energy meter(s) and update usage data.

All active meters must have monthly usage data for the entire calendar year with no gaps or overlapping dates. If your data is not current through 12/31, update your energy usage data using one of two options:

• OPTION 1: Manually enter your building's energy use data based on available records.
• OPTION 2: Request aggregated whole building data from your utility. Access Pacific Power, PGE and NW Natural website links.

Step 4. Add optional property information.

If you wish to share that your building received ENERGY STAR certification through a licensed professional or information about energy improvements or changes in energy consumption, you can include this with your report.

• Enter optional contextual information related to your building's energy use in the Property Notes field under the Details tab.
• Make sure the Property Notes field is blank if you do not want this information to be published.

Step 5. Submit your report to the City of Portland by April 22.

You must complete this final step for compliance; this includes adding the reporting template for the current reporting year to your account and submitting your report.

Submit your report

• Review the instructions at Respond to Data Request.
• Select whether you are submitting the report for yourself or on behalf of another contact in the About Your Response section, and select the properties that you will submit. Then, click Generate Response Preview.
• Refresh the page or navigate to the Data Requests from Others section in the Reporting tab.
  • Ensure that there are no errors in your report.
  • Find the Data Request: City of Portland Energy Reporting – [year] Performance Data.
  • Select I want to..Send Response from the Action drop-down menu.
• Check the box in section 3. Enter your username and password and click the blue E-Sign Response button.
• Once your e-signature is verified (green check mark), click Send Data then continue to confirm submission and your report(s) have been submitted!

Questions?

Refer to the full Energy Reporting How-To Guide, or contact the City of Portland Energy Reporting Help Desk.