City COVID-19 Vaccination Verification Process

Effective Oct. 18, 2021, it is a requirement of every position at the City of Portland to be fully vaccinated for COVID-19. Exceptions will be allowed for medical and religious reasons that meet legal standards. There are several options for submitting your vaccination status.

This form will take 05-10 minutes to complete. BHR staff will follow up on your submission as needed.

Submit your information online

The City's vaccine requirement applies to all City employees, including full-time, part-time, limited duration, represented, unrepresented, seasonal, temporary and casual employees. For City volunteers, board and commission members, contractors, vendors and grantees it is being considered, and will be communicated in the near future.

New Employees 

For newly hired or rehired employees the Recruiter listed on the job posting will send you a SmartSheets link to a new employees vaccine verification form. If you're unsure who your Recruiter is, then please refer back to your application in your Government Jobs inbox or contact the central Workforce Recruitment and Training inbox at

Current Employees 


For City employees with access to a City computer and access to the City’s network, you can submit your vaccination status form online through CityLink here: CityLink Portal , where you will find the "My Vaccination Status" tab. Click this tab to access the Vaccination Status Form. You can find step by step  instructions on how to complete your submission through CityLink at the SAP learning center here.


For City employees with internet access who do not have access to the City’s network, you can submit your vaccination status online here:  Employee COVID-19 Vaccination Status Form (

If you have any questions please contact the email listed below.

SmartSheets Guidance for Employee Status Submission (1.04 MB)

Medical Exception Request Form (309.75 KB)

COVID-19 Potected Health Information (PHI) Release Form (158.17 KB)

Religious Exception Request Form (207.07 KB)