Human Resources Administrative Rules (HRAR)

The Administrative Rules are direct policies and procedures of a continuing nature. These rules remain in full force and effect until officially revised, superseded or repealed by the Mayor and/or Chief Administrative Officer through the revisions or repeals process.

The Bureau of Human Resources is responsible for facilitating the revisions or repeals process. A comprehensive review process of all Administrative Rules is done on an annual basis and as needed throughout the year.

1.0 Administrative

• HRAR-1.01 - Duties & Authority of the Director of Human Resources - Mission & Vision of the Bureau of Human Resources

• HRAR-1.02 - Administrative Rule Development and Issuance

• HRAR-1.03 - Public Records Information, Access and Retention

• HRAR-1.04 - Personnel Records

  • Download PDF fileReference Release139.62 KB

• HRAR-1.05 - Posting Requirements

• HRAR-1.06 - Employee Medical Files

• HRAR-1.07 - Time Review and Approval

2.0 Equal Employment

• HRAR-2.01 - Equal Employment Opportunity (EEO)/Affirmative Action

• HRAR-2.02 - Prohibition Against Workplace Harassment, Discrimination and Retaliation Interim Rule

• HRAR-2.03 - Bloodborne Pathogen Exposure and the Workplace

• HRAR-2.04 - Gender Identity Non-Discrimination

• HRAR-2.05 - Domestic Partners

• HRAR-2.06 - Reasonable Employment Accommodations

• HRAR-2.07 - City Nasal Naloxone Use for Non-First Responders Interim Rule

3.0 Employment

• HRAR-3.01 - Recruitment Processes

• HRAR-3.02 - Eligible Lists

• HRAR-3.03 - Types of Appointments

• HRAR-3.04 - Temporary Appointments

• HRAR-3.05 - Employment of Minors

• HRAR-3.06 - Employment of Retirees

• HRAR-3.07 - Veterans' Preference

• HRAR-3.08 - Probationary Period

• HRAR-3.09 - Driving Records

• HRAR-3.10 - Nepotism

• HRAR-3.11 - Criminal Conviction Checks

• HRAR-3.12 - Reference Checks & Employment Verification

• HRAR-3.13 - Employee Representation

• HRAR-3.14 - College Work-Study Program

• HRAR-3.15 - Civil Service Board

• HRAR-3.16 - Background Investigations

4.0 Employee Behavior & Expectations

• HRAR-4.01 - Drug & Alcohol Use Prohibited

• HRAR-4.02 - Smoking and Tobacco

• HRAR-4.03 - Dress, Appearance and Fragrance in the Work Place

• HRAR-4.04 - Telework

• HRAR-4.05 - Employee Work Location

• HRAR-4.05 - Outside Employment and Volunteer Activities

• HRAR-4.06 - Political Activity

• HRAR-4.07 - Awards, Gifts, Prizes and Promotional Items

• HRAR-4.08 - Information Technologies

• HRAR-4.08(A) - Social Media

• HRAR-4.09 - Use of City Resources

• HRAR-4.10 - Travel

• HRAR-4.11 - Inclement Weather

• HRAR-4.12 - Workplace Violence Prohibited

• HRAR-4.13 - Vehicle Loss Control

5.0 Discipline

• HRAR-5.01 - Discipline

6.0 Leaves

• HRAR-6.01 - General and Administrative Leaves of Absence

• HRAR-6.02 - Holidays

• HRAR-6.03 - Vacation

• HRAR-6.04 (a) - Sick Leave

• HRAR-6.04 (b) - Sick Leave

• HRAR-6.05 - Family Medical Leave

  • Download PDF fileAffidavit of Benefits Eligible Dependent Status193.28 KB
  • Download PDF fileStatement of Domestic Partnership92.92 KB
  • Download Word fileFMLA/OFLA Leave of Absence Application119.5 KB

• HRAR - 6.05 (B) Oregon Paid Family and Medical Leave - Interim

• HRAR-6.06 - Catastrophic Leave

  • Download PDF fileCatastrophic Leave Application143.1 KB
  • Download PDF fileCertification of Health Care Provider for Employee’s Serious Health Condition (FMLA)431.45 KB

• HRAR-6.07 - Military Leave

• HRAR-6.07 (A) - Military Leave - Vacation Donation Program

• HRAR-6.08 - Funeral, Bereavement, and Pregnancy Loss Leave

  • Download PDF fileFuneral, Bereavement and Pregnancy Loss Leave Request Form117.14 KB

• HRAR-6.09 - Jury Duty Leave

• HRAR-6.10 - Leave to Attend Court or Other Legal Proceeding

  • Download PDF fileGuidance for HRAR 6.10 Legal Proceedings96.42 KB

• HRAR-6.10 (A) - Leave for Victims of Domestic Violence, Sexual Assault or Stalking

• HRAR-6.11 - Search and Rescue Operations and Disaster Relief

• HRAR-6.12 - Conventions and Meetings

• HRAR-6.13 - Supplemental Workers' Compensation Benefits

• HRAR-6.14 - Restoration and Use of Accrued Leave for Members Receiving Benefits From the Fire Police Disability Retirement and Death Benefit Plan

7.0 Employee Movement 

• HRAR-7.01 - Transfers

• HRAR-7.02 - Promotions

• HRAR-7.03 - Demotion

• HRAR-7.04 - Redeployment

• HRAR-7.05 - Separation from Service

• HRAR-7.06 - Layoff & Recall

• HRAR-7.07 - Reinstatement

• HRAR-7.08 - Injured Employee Return to Work

• HRAR-7.09 - Medical Layoff

• HRAR-7.10 - Organization and Position Management

• HRAR-7.11 - Unemployment Claims

8.0 Classification & Compensation

• HRAR-8.01 - Hours of Work and Schedules

• HRAR-8.02 - Hours of Work and Overtime Compensation: FLSA Covered Employees

• HRAR-8.03 - Hours of Work, Overtime Compensation & Management Leave: FLSA Exempt Employees

• HRAR-8.04 - Compensation

• HRAR-8.05 - Classification

• HRAR-8.06 - Working Out of Classification

9.0 Employee Development

• HRAR-9.01 - Employee Training and Development

  • Download PDF fileList of Mandatory Training for City employees, managers, and supervisors134.56 KB

• HRAR-9.02 - Performance Management

• HRAR-9.03 - Training Plans

10.0 Employee Benefits 

• HRAR-10.01 - Benefits General

• HRAR-10.02 - Employee Assistance Program (EAP)

• HRAR-10.03 - Trip Reduction Incentive Program (TRIP)

11.0 Ethical Conduct

• HRAR-11.01 - Statement of Ethical Conduct

• HRAR-11.02 - Prohibited Conduct

• HRAR-11.03 - Duty to Report Unlawful or Improper Actions

• HRAR-11.04 - Protection of Restricted and Confidential Information