Please follow these guidelines when uploading and naming files to ensure your submittal is processed efficiently. All drawings must be uploaded in a single PDF file in landscape view. The application, calculations, and other non-plan documents required for your permit application must still be uploaded as their own PDFs separate from the drawings.
File Naming Standards for Single PDF
- Name your documents simply, with straightforward titles (see examples below).
- City of Portland generated documents should be named the title of the document.
- Documents downloaded and saved from Portland.Gov or PortlandOregon.Gov have auto-generated naming and are okay to submit; there is no need to rename the files.
- Note: Do not include permit numbers, addresses, or any other identifiers in the document name.
- Filenames must be fewer than 50 characters long.
- Please name Calculation Packets as either Supplemental or Replacement.
- Note: Supplemental Calculation Packets provide relevant information in addition to the original Calculation Packet. Replacement Calculation Packets provide new information in replacement of the original calculation packet.
- Warning! Do not create files with protected digital signatures or send certified PDFs.
- Do not send digitally signed, permissions-protected, or certified PDFs. If your drawings include this, simply "Print to PDF" or re-save to "Reduced Size PDF".
For the complete File Preparation requirements please refer to the Applicant Single PDF Process Step and User Guide.
Below are two examples to use as a guide when naming your files.
Preparing PDFs for the Single PDF Process
- Drawings must all be in 1 PDF in landscape view.
- Plans must be drawn to scale.
- Include a reference scale/scale bar on all drawings.
- Leave space for BDS stamp in top-right or bottom right corner of drawings.
- Supporting documents (calculations, reports, and other non-drawing files) should be searchable PDFs.
- Disable font embedding when creating the PDF.
- Scanned documents: 150 dpi/ppi; disable OCR Text Recognition.
- When applicable, stamp files with signature per ORS and OAR*.
- Send only unsecured, uncertified PDFs*.
- Do not submit electronic signatures*.
*See the Fixing PDFs section below.
Some PDF issues can be corrected on existing PDFs, without recreating the PDFs, by printing a PDF to PDF, a process known as “refrying” the PDF. PDFs with the following problems can usually be made compliant by refrying: secured or certified; include stamp files; and/or use electronic signatures.
Follow these steps to refry the PDF on a Windows computer; Mac users can sometimes resolve issues by using PDF Optimizer.
- Open the non-compliant PDF.
- In Acrobat Pro or Acrobat DC, choose File > Print to open the Print dialog (see screenshot below).
- Select the Printer field to open a dropdown list of printers available on your system and choose Adobe PDF.
- In the Page Sizing and Handling section, select:
- Actual Size
- Choose Paper Source by PDF Page Size
- Use Custom Paper Size When Needed
- Orientation should be set to match the original document orientation.
- Select Print.
- You will be prompted for a location to save the new PDF. Do not replace the original PDF. Instead, save the new copy to your computer.
- When the refrying/printing-to-PDF process has finished, quit Acrobat.
- Locate the refried PDF you just created and double-click it to open it in Acrobat. Verify that it now meets BDS requirements.