Services and updates about the Facility Permit Program (FPP) for the week of June 8, 2020.
June 8, 2020
Facility Permit Program (FPP) Week of June 8
Development Services is committed to protecting public health and is changing the ways we deliver services in order help slow the spread of COVID-19 while also supporting the economy and people’s livelihoods.
The Development Services Center is closed to walk-in traffic in compliance with Governor Brown’s Executive Order. Therefore, nearly all of our staff are teleworking to maintain social distancing.
FPP permit ePlans and paper plans project submittals
For the week of June 8, 2020, we are directing staffing resources in the following order of priorities:
- Tier #1 – (FPP related) Hospitals and clinics responding to the COVID-19 pandemic; essential infrastructure and services such as heat; shelters & transitional housing projects assigned to FPP; essential facilities such as the PDX terminal upgrades and BES wastewater treatment plant; Fire Escape Testing
- Tier #2 – (FPP related) Projects that are working with BDS Process Management/Major Projects Group; Food supply related projects assigned to FPP that are essential to the COVID-19 pandemic; submittals associated with projects that have an issued building permit and are under construction (this includes revisions, deferred submittals, and HVAC, electrical and plumbing trade permits). This is to allow active job sites to continue to function and move these construction projects toward completion.
- Tier #3 – (FPP related) Portland Housing Bureau affordable housing projects that are not working with BDS Process Management/Major Projects Group.
- Tier #4 – (FPP related) Regulated affordable housing projects with associated grant funding projects (that are not working with BDS Process Management/Major Projects Group). Facility Permit Program (FPP) Permits.
For new FPP permit submittal (Tier 4- FPP new submittals)
- Week of June 8, 2020 – The FPP Program is now participating in the ProjectDox Interim Review Process. (electronic submittal of digital plans that consist of 25 pages or less of drawings.) Click here for the FPP Interim Review Process Overview for Applicants.
- To initiate ANY plan submittal, applicants must submit their completed FPP Intake Application to BDSFPPintake@portlandoregon.gov.
- Applications will be vetted, and a determination will be returned to the applicant as to whether the plans can be submitted electronically or will need to come in as traditional paper plan sets. This decision will be based on plan size, address of the work and the scope of work.
- The applicant will receive a response that will either move ahead with the electronic plan submittal OR an invitation to set up a drop off appointment for paper plans at 1900 SW 4th Ave. These drop off appointments are Monday-Wednesday from 9:00 am to Noon.
- Prior to submittal of any plans please be sure the plans meet FPP Minimum Submittal Requirements.
- Please be sure to obtain a project reference#/billing ID# from the FPP Responsible party for the building where the work is taking place. For assistance in determining your FPP Responsible party please visit our FPP Website or call 503-823-5996.
It is the responsibility of the applicant to verify the completeness of the permit submittal.
Please fill out the FPP intake form with the relevant information:
- Project Building Name/Number
- Jobsite Address or location
- Project Name and Description of Work
- Total Project Valuation
- Project Reference Number – The "Project Reference Number" (Billing Number) is our authorization to bill the Responsible Party and provides them with a reference number on our invoices that can be used to tie the review and inspection charges for the permit to the corresponding project.
- General Contractor Information - must be identified prior to the building permit issuance.
- The applicant must be the person that we can contact regarding the submittal (valuation, project details, etc.). This may not be the name on the contract and is typically the architect, whom we can get information from quickly.
- Who is picking up the plans? Identified as the one we contact when the permit is ready to be issued, any fees that need to be paid prior to issuance and that person who will pick up the plans.
** During this COVID-19 emergency, the expedited review times are not applicable. **
For FPP checksheet responses
Week of June 8 – Customers can drop off checksheet responses for permits that are under review where all first reviews have been completed and the customer is responding to all outstanding checksheets at one time. Checksheet response drop-offs are by appointment-only between 9 a.m. and noon Monday, Tuesday, and Wednesday. Please call at 503-823-5996 - if the call is not answered live, leave a message including your name, phone number, permit number and project name.
For FPP electronic plan review checksheet responses
Week of June 8 – Customers should send an email to FPP for permits that are under review where all first reviews have been completed and the customer is responding to all outstanding checksheets at one time. Instructions to respond to checksheets will be provided prior to an upload link being sent to the customer. If you have any question please contact FPP; if the call is not answered live, leave a message including your name, phone number, permit number and project name.
For FPP paper plan permit issuance pick-up
Week of June 8 – After you have received the email notification that your permit has been issued and is ready for pick up: Read the email notification carefully. To pick up “Approved to Issue” by appointment-only between 9:00 AM and noon on Monday, Tuesday, and Wednesday. Please call at 503-823-5996 - if the call is not answered live, leave a message including your name, phone number, permit number, project name and the first and last name of the person picking up the plans.
For FPP electronic permit issuance
Week of June 8 – Once all the required reviews are complete, you will receive an email letting you know the permit has been issued. The email will contain a link to access your approved plans, permit, and inspection card (if applicable) to print at your convenience. The plans, permit, and inspection card should be onsite for inspections. If there are fees due prior to issuance, or CCB license information is required, you will be contacted before the permit is issued. These items will need to be resolved before the link to access your approved plans will be sent.
For FPP permit inspections
Schedule inspection requests directly with the assigned FPP Inspector, not through the IVR system. This applies to all FPP permits including trade permits. The FPP Inspector will contact you to discuss your inspection request.
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