Learn how to request public records from the City of Portland.
For information not accessible online, or if you want a complete copy of records we maintain, you may make a record request online, in person, or via US Postal mail depending on the record type. Records requests not submitted online may take a little longer as it needs to be entered manually. Submittal fees, material costs and staff time costs are applied to public records requests.
If you haven't already, please visited our Readily Available Online Records to see if the records you are looking for can be accessed online free of charge.
Resource Records section maintains copies of plans for issued building, site development, and zoning permits; permit inspection cards; sign permits, and Certificates of Occupancy.
Some permit plans / permitting documents are available online. Find information about what types of document are available online.
If you are interested in active permits, please contact the Development Services Center phone number and speak with the Document Services area for permits currently under review, or for permits under inspection call Commercial Inspections- Electrical or Residential Inspections.
The following steps outline how to request records from Resource Records.
Step one: Ensure you have the correct property address. If you are unsure of the correct address, please use the City of Portland web-based Portlandmaps.com to find an exact address or R account number.
Step two: Required Forms. Complete the following Forms for each address records are being requested for:
- BDS Research Records Request Form is required for all records requests made in person.
- Copyright Release Form & Request for Reproduction of Copyrighted Materials are required for reproducing plans.
Step three: Requesting the Records online.
Step four: Minimum Records Request Fee. A minimum records request fee of $15 per address is required at the time of requesting records.
Depending on the number, size and complexity of the records request, it may require additional time and/or fees for processing. See the Records Request Fees and Process Timeline webpage for more information on fees and process timeline.
To learn more about the Resource Records program, visit the Resource Records webpage.
Land use services division
The Land Use Services Division maintains all records of land use review, pre-application conference, and public registry files.
Please see the Records Request Fees and Process Timeline webpage for additional information about fees and process timeline.
If you are interested in information concerning an active land use review case, please contact File Review at the the Land Use Records Management phone number.
To learn more about the Land Use Review Division, visit the Land Use Review Division webpage.
Property compliance division
The Property Compliance Division maintains records for Housing, Nuisance, Zoning, Dangerous Buildings, Work without Permit, and Home Occupation Permits.
Complainant Confidentiality: Please note that per ORS 192.502(4), confidential submissions (complainant information) are exempt from disclosure under the Oregon Public Records Law. Complainant information shall be removed from all public records requests.
You can request public records for enforcement cases by:
Call the Property Compliance Help Line.
Please see the Records Request Fees and Process Timeline webpage for additional information about fees and process timelines.
To learn more about the program visit the Property Compliance webpage.
All other records types
For records that do not fall under Enforcement Program, Land Use Division or Resource Records type, for example records related to policies, procedures, or emails, begin your request for public records online.
Translated records request forms
The City's Auditor's Office maintains translated COP Uniform public records request forms that you can use to request records.
If you are a member of the press, please submit a public records request online.