How to Request Public Property Records from Development Services

Guide
Woman looking at GovQA website on laptop
Request public property records from the City of Portland. Find all available development and property-related public records. Get code enforcement records, land use records, pre-application conference records, early assistance records, permits records, zoning records and more.
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City of Portland records maintained by the Bureau of Development Services (BDS) can be requested and paid for on GovQA, a public records request website. If you are searching for records of permits issued before June 1, 2012, a GovQA records request will be required.  Plan sets and application materials for all permit types issued on or after June 1, 2012 are available right now on PortlandMaps.com at no charge

Building permit records

The Building Permit Records section maintains copies of plans for issued building, site development, and zoning permits; permit inspection cards; sign permits, and Certificates of Occupancy. This webpage explains how to find and request records online and how to request records by mail. 

Records readily available online

Plan sets and application materials for all permit types issued on or after June 1, 2012 are available on PortlandMaps.com. If you are searching for records of permits issued before June 1, 2012, a GovQA records request will be required.  

If you are looking for building permits that are not available online, please submit a GovQA request. Please note: submitting a GovQA records request requires a fee. 

How to request building permit records

  • Step one: Make sure that the building records you are looking for are not readily available online using the Portland Maps - Permit and Case Search. Make sure you have the correct property address. If you are unsure of the correct address, please use the City of Portland web-based Portlandmaps.com to find an exact address or Multnomah County Tax ID number (R#). 
    Please note: if you are searching for records of permits issued before June 1, 2012, a GovQA records request will be required.  
  • Step two: Log in or create a new account on GovQA
  • Step three: Request the records online through GovQA.
    • All building permit applications and plan sets will be provided, unless they are readily available online at PortlandMaps.com.
    • Please note: Additional records (listed below) may be available upon request. Please list any specific additional records you are requesting in the GovQA form (under "Describe Records Requested"). Depending on the complexity of the permit history, additional fees may apply. You will be given an estimate of any additional fees and the opportunity to consent before we fulfill the request for additional records. 
  • Step four: Pay the minimum records request fee via GovQA. A minimum records request fee of $15 per address is required at the time of requesting records. 

Please note: Often times, we can complete records requests within 7 to 10 business days. Depending on the number, size and complexity of the records request, it may require additional time and/or fees for processing. 

Additional permit records available upon request 

  • Trade permit applications and inspection forms
    • Electrical Permits from 1983-1994 
    • Mechanical Permits from 1960-2005 
    • Sign Permits from 1970s-2005
  • Permit folder information:
    • Review process comments
    • People associated with the project (applicant, contractor, etc.) 
    • Checksheets (plan check comments) 
  • Certificates of Occupancy 
  • Building Code Appeals 
  • Information about permits currently under review 

Compliance records and public records for enforcement cases 

The Property Compliance Division maintains records for Housing, Nuisance, Zoning, Dangerous Buildings, Work without Permit, and Home Occupation Permits. 

Complainant Confidentiality: Please note that per ORS 192.502(4), confidential submissions (complainant information) are exempt from disclosure under the Oregon Public Records Law. Complainant information shall be removed from all public records requests. 

You can request public records for enforcement cases:

To learn more about the program, visit the Code Enforcement webpage.


Land Use applications records management

For active land use applications, contact the planner listed on the land use notice. For completed land use applications, submit online with GovQA. You must have the land use case number. The status of the land use application scan be found in Portland Maps - Permit and Case Search.

Land Use review, pre-application conference and public registry files 

The Land Use Services Division maintains all records of land use review, pre-application conference, early assistance, and public registry files.

To make a request to review completed Land Use applications, including land use reviews, pre-application conferences, early assistance appointments, and public registry files, submit online with GovQA

To make a request to review active Land Use applications, including land use reviews, pre-application conferences, early assistance appointments, and public registry files, please contact the planner listed on the land use review notice or listed in Portland Maps - Permit and Case Search

Note that the completed/active status of land use applications can be found in Portland Maps - Permit and Case Search.

To learn more about the Land Use Review Division, visit the Zoning and Land Use area.


Request other types of public records

For records that do not fall under Enforcement Program, Land Use Division or Resource Records type, for example records related to policies, procedures, or emails, begin your request for public records online.

For information not accessible online, or if you want a complete copy of records we maintain, you may make a record request online or by US Postal mail, depending on the record type.

Mailed records requests should be addressed to:

Public Records Coordinator
City of Portland, Bureau of Development Services
1900 SW 4th Avenue, Suite 5000 Portland, OR 97201

Please note: Records requests not submitted online may take a little longer as it needs to be entered manually. Submittal fees, material costs and staff time costs are applied to public records requests.


Translated records request forms

The official records request form is available in multiple languages to increase accessibility.

You can find the uniform public records request form in languages other than English online from the Auditor's Office


Media requests for public records 

If you are a member of the press, please submit a public records request online.

Contact

Commercial Inspections - Electrical

Development Services
phone number503-823-7304Monday through Friday from 8 a.m. to 4 p.m.
Oregon Relay Service711Oregon Relay Service

Development Services Center

Development Services
phone number503-823-7310Monday through Friday from 8 a.m. to 5 p.m.
Oregon Relay Service711Oregon Relay Service

Property Compliance Help Line

Development Services
phone number503-823-2633Monday through Friday from 8 a.m. to 4 p.m.
Oregon Relay Service711Oregon Relay Service

Residential Inspections

Development Services
phone number503-823-7388Monday through Friday from 8:15 a.m. to 3:45 p.m.
Oregon Relay Service711Oregon Relay Service
fax number503-823-7693

Location