City of Portland records maintained by BDS can be requested on GovQA, a public records request website.
Records request fees and process timeline
Public Records Law mandates that a requestor will either receive their requested records or a cost-estimate for making the records available within 15 business days from submitting their request with completed forms and initial payment. Generally, a requestor will either receive their requested records or an estimated cost for making the records available within two weeks from receipt of completed forms and payment.
Once BDS receives the necessary payment, work on your public records request will begin. Full payment of the actual costs incurred to make requested records available is required before records can be viewed or released.
The Bureau of Development Services records request fees can be found in the City of Portland Standard Fee Schedule for Public Records Requests.
Eligibility for reduced or waived fees
BDS will consider reducing or waiving fees associated with Public Records Requests on a case-by-case basis. You can ask for a reduced or waived fee when you submit a records request on GovQA.
Building permit records
The Building Permit Records section maintains copies of plans for issued building, site development, and zoning permits; permit inspection cards; sign permits, and Certificates of Occupancy.
Records readily available online
Plan sets and application materials for all permit types issued on or after June 1, 2012 are available on PortlandMaps.com. If you are searching for records of permits issued before June 1, 2012, a GovQA records request will be required.
- Portland Maps - Search by Address
- Portland Maps - Advanced Search (by permit number or case number)
- Plumbing Records Search
- Appeal Records Search after September 2003
- Appeal Records Search prior to September 2003
- Notices, Hearings, Decisions & Pre-application Conferences
- Metro Reports
If you are looking for building permits that are not available online, please submit a GovQA request. Please note: submitting a GovQA records request requires a fee.
How to request Building Permit Records
- Step one: Make sure that the building records you are looking for are not readily available online. Please note: if you are searching for records of permits issued before June 1, 2012, a GovQA records request will be required.
- Make sure you have the correct property address. If you are unsure of the correct address, please use the City of Portland web-based Portlandmaps.com to find an exact address or Multnomah County Tax ID number (R#).
- Step two: Log in or create a new account on GovQA.
- Step three: Request the recordsonline through GovQA.
- Step four: Pay the minimum records request fee via GovQA. A minimum records request fee of $15 per address is required at the time of requesting records.
Please note: Often times, we can complete records requests within 7 to 10 business days. Depending on the number, size and complexity of the records request, it may require additional time and/or fees for processing.
Compliance records and public records for enforcement cases
The Property Compliance Division maintains records for Housing, Nuisance, Zoning, Dangerous Buildings, Work without Permit, and Home Occupation Permits.
Complainant Confidentiality: Please note that per ORS 192.502(4), confidential submissions (complainant information) are exempt from disclosure under the Oregon Public Records Law. Complainant information shall be removed from all public records requests.
You can request public records for enforcement cases:
- Online, at the Portland Public Records Request Center (GovQA)
- Call the Property Compliance Help Line.
- If you are interested in information concerning an active case, please call the Property Compliance Help Line, email us, or submit online via GovQA.
To learn more about the program, visit the Code Enforcement webpage.
Land Use applications records management
For active land use applications, contact the planner listed on the land use notice. For completed land use applications, submit online with GovQA. You must have the land use case number. The status of the land use application scan be found in Portland Maps - Permit and Case Search.
Land Use review, pre-application conference and public registry files
The Land Use Services Division maintains all records of land use review, pre-application conference, early assistance, and public registry files.
To make a request to review completed Land Use applications, including land use reviews, pre-application conferences, early assistance appointments, and public registry files, submit online with GovQA.
To make a request to review active Land Use applications, including land use reviews, pre-application conferences, early assistance appointments, and public registry files, please contact the planner listed on the land use review notice or listed in Portland Maps - Permit and Case Search.
Note that the completed/active status of land use applications can be found in Portland Maps - Permit and Case Search.
To learn more about the Land Use Review Division, visit the Zoning and Land Use area.
All other records types
For records that do not fall under Enforcement Program, Land Use Division or Resource Records type, for example records related to policies, procedures, or emails, begin your request for public records online.
For information not accessible online, or if you want a complete copy of records we maintain, you may make a record request online or by US Postal mail, depending on the record type.
Mailed records requests should be addressed to:
Public Records Coordinator
City of Portland, Bureau of Development Services
1900 SW 4th Avenue, Suite 5000 Portland, OR 97201
Please note: Records requests not submitted online may take a little longer as it needs to be entered manually. Submittal fees, material costs and staff time costs are applied to public records requests.
Translated records request forms
The official records request form is available in multiple languages to increase accessibility.
If you are a member of the press, please submit a public records request online.