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Facility Permit Program (FPP) During COVID-19 

Get information about how facility permits are being done during the COVID-19 outbreak. 

The Bureau of Development Services is committed to protecting public health and is changing the ways we deliver services in order help slow the spread of COVID-19 while also supporting the economy and people’s livelihoods.

The Development Services Center is temporarily closed to walk-in traffic in compliance with Governor Brown’s Executive Order. Therefore, nearly all of our staff are teleworking to maintain physical distancing.

Permit application and plan submittals

Staff resources are prioritized for receiving and processing the following types of projects, in order:

  1. Hospitals and clinics responding to the COVID-19 pandemic; essential infrastructure and services such as heat; shelters and transitional housing projects assigned to FPP; essential facilities such as the Portland International Airport terminal upgrades and the Bureau of Environmental Services wastewater treatment plant; fire escape testing
  2. Projects that are working with the BDS Process Management/Major Projects Group; food supply-related projects assigned to FPP that are essential to responding to the COVID-19 pandemic; submittals associated with projects that have an issued building permit and are under construction (this includes revisions, deferred submittals, and HVAC, electrical and plumbing trade permits). This is to allow active job sites to continue to function and move these construction projects toward completion.
  3. Portland Housing Bureau affordable housing projects that are not working with the BDS Process Management/Major Projects Group
  4. Regulated affordable housing projects with associated grant funding projects (that are not working with BDS Process Management/Major Projects Group) and all other FPP permits

If your plans consist of 25 or fewer pages, your plans may be submitted electronically. Please follow the steps outlined in the Single PDF Process for more details.

For plans that cannot be submitted via the Single PDF Process, please follow these steps:

  • To initiate a plan submittal, FPP applicants must submit their completed FPP Intake Application to BDSFPPintake@portlandoregon.gov.
  • Applications will be vetted, and a determination will be returned to you as to whether the plans can be submitted electronically or will need to be submitted in paper form. This decision will be based on plan size, address of the work and the scope of work.
  • You will receive a response that will either move ahead with the electronic plan submittal or an invitation to set up a drop-off appointment for paper plans at the Development Services Center in downtown Portland. These drop-off appointments are scheduled Monday through Wednesday between 9 a.m. and noon.
  • Prior to submittal of any plans please be sure the plans meet FPP Minimum Submittal Requirements.
  • Please be sure to obtain a project reference or billing ID number from the FPP Responsible party for the building where the work is taking place. For assistance in determining your FPP Responsible party please visit the FPP website or call the Facilities Permit Program phone number .
  • It is your responsibility as the applicant to verify the completeness of your permit submittal.

Please fill out the FPP Intake Form with the relevant information:

  • Project Building Name or Number
  • Jobsite Address or Location
  • Project Name and Description of Work
  • Total Project Valuation
  • Project Reference Number: The "Project Reference Number" (Billing Number) is the authorization given to the Bureau of Development Services to bill the Responsible Party. It provides the Responsible Party with  a reference number on invoices from BDS that can be used to tie the review and inspection charges for the permit to the corresponding project.
  • General Contractor Information: This must be identified prior to the issuance of the building permit.
  • The applicant must be the person that BDS can contact regarding the application submittal. This may not be the name on the contract and is typically the architect, whom BDS can get information from quickly.
  • Who is picking up the plans? This is the individual identified as the person that BDS contact when the permit is ready to be issued. This is also the person to be notified when any fees need to be paid prior to the issuance of a permit. It is also the person who will pick up the plans from the Development Services Center.

During this COVID-19 emergency, expedited review times are not available.

Checksheet responses for paper plans

  • You can drop off checksheet responses for permits that are under review in cases where all first reviews have been completed and you are responding to all outstanding checksheets at one time.
  • Checksheet response drop-offs are by appointment only between 9 a.m. and noon on Monday, Tuesday, and Wednesday. Please call the Facilities Permit Program phone number. If the call is not answered by a staff member, please leave a message including your name, phone number, permit number and project name, and your call will be returned at our earliest opportunity.

Checksheet responses for plans reviewed electronically

  • Please send an email message to Facilities Permit Program for permits that are under review where all first reviews have been completed and you are responding to all outstanding checksheets at one time. Instructions to respond to checksheets will be provided prior to an upload link being sent to you
  • If you have any questions please email or call the Facilities Permit Program phone number. If the call is not answered by a staff member, please leave a message including your name, phone number, permit number and project name, and your call will be returned at our earliest opportunity.

Receiving Approved Paper Plans and Permits

  • Once you receive the email notification that your permit has been issued and is ready for pick up, please read the notification carefully. To pick up “Approved to Issue” plans by appointment only between 9:00 AM and noon on Monday, Tuesday, and Wednesday. Please call the Facilities Permit Program - if the call is not answered live, leave a message including your name, phone number, permit number, project name and the first and last name of the person picking up the plans.
  • To receive electronic permits: Once all the required reviews are complete, you will receive an email message letting you know the permit has been issued. The email message will contain a link to access your approved plans, permit and inspection card (if applicable) to print at your convenience. The plans, permit and inspection card should be posted on-site for inspections.
  • If fees are due prior to issuance, or CCB license information is required, you will be contacted before the permit is issued. These items will need to be resolved before the link to access your approved plans will be sent.

Scheduling inspections

Please submit your inspection requests directly with the assigned FPP Inspector. This applies to all FPP permits including trade permits. The FPP Inspector will contact you to discuss your inspection request.