Notice of Proposed Rulemaking for ARA 3.04 - Employee Behavior and Expectations; ARA 8.03 - Public Records Requests | June 2024

Notice of Proposed Rulemaking

Authority

Portland City Charter Section 2-506(a) authorizes the City Auditor to establish rules for the Office of the Auditor. Charter Section 2-506(b) authorizes the City Auditor to establish and administer human resources rules for the Auditor’ Office that are consistent with City human resources rules, except where the City Auditor determines, in writing, that a City human resources rule impairs the Auditor Office’s independence or duties. 

Therefore, the City Auditor’s Office proposes the revision of the below administrative rule, which is available for public comment for thirty days before adoption.

ARA 3.04 - Employee Behavior and Expectations

ARA 8.03 – Public Records Requests

About the changes

ARA 3.04

Proposed changes made to ARA 3.04 include the addition of defining "inclement weather."  The proposed rule change also clarifies the Auditor's authority to direct their staff to telework, report to the office, or be granted an exception from teleworking due to extraordinary circumstances during inclement weather. The changes also clarify the expectations for Auditor Office employees to report to work unless otherwise directed by the Auditor, and to telework following a City-wide closure due to inclement weather.  Updates to ARA 3.04 also acknowledge the various circumstances outside of the employee's control such as a power outage, etc. in which an employee may not have the ability to engage in remote work during a City-wide closure, and will therefore not be penalized compensation-wise.

ARA 8.03

The text of ARA 8.03 is not revised, but the incorporated Public Records Contacts is updated since its last update on January 26, 2024.

Submitting Comments

The City Auditor invites employees and the public to comment on the proposed revised rule. To be considered, comments must be received by 5:00 PM on July 8, 2024. Comments may be:

• Emailed to: auditorsoffice@portlandoregon.gov
• Submitted in person or by mail at City Hall, 1221 SW 4^th Ave., Room 130, Portland, OR 97204.

Reviewing the Proposed Rule

The proposed rule text can be found below. The full list of Adopted Rules for the Auditor's Office is available on the City of Portland website, or rules can be requested from the City Auditor's Office Operations Management division.