The City Auditor has adopted the following new administrative rules, which were available for public comment for thirty days:
Summary of changes
The Council Clerk Administrative Rules (ARA 7.01, 7.02, and 7.03) have been updated to meet the requirements of the voter-approved Charter amendments in effect January 1, 2025. The three rules have been revised to remove obsolete information and update guidance in accordance with changes to Oregon Public Meetings laws and new City system updates for filing items and agenda management. The rules are reorganized to clearly delineate between procedures for staff and Councilors (ARA 7.01), guidance for community members to engage with Council (ARA 7.02), and updated information about redaction of Council agenda records (ARA 7.03).
ARA 7.01 - Council Procedures and Drafting Manual
Changes to ARA 7.01 overhaul the Council Procedures and Drafting Manual to align with current processes, Charter Reform, and Code changes.
ARA 7.02 - Council Agenda Public Communications and Testimony
Changes to ARA 7.02 revise the scope of the rule to focus on procedures for community members to provide a public communication, provide verbal testimony, or submit written testimony for agenda items. The rule has been updated to reflect amendments in Code Chapter 3.02 and clarify lobbyist disclosure requirements.
ARA 7.03 - Redaction and Non-Disclosure of Council Agenda Records
Changes to ARA 7.03 clarify circumstances and outline the process for members of the public to request redaction of information in Council agenda records. The rule also includes updated personal safety exemption information and a direct link to review criteria or submit a safety exemption request.
Adoption Memo
Read the adoption memo from City Auditor Simone Rede:
Authority
Portland City Charter Section 2-506(a) authorizes the City Auditor to establish rules for the Office of the Auditor.
Questions
Please direct questions to AuditorsOffice@portlandoregon.gov