Purpose of the Records Retention Schedule
- To describe the records of an agency, organization, or administrative unit
- To establish a timetable (retention period) for a record’s life cycle, and provide authorization for a record’s ultimate disposition: destruction or permanent preservation
The retention period is established based upon a record’s administrative, fiscal, legal, historical and research value.
All City employees have the responsibility to preserve and maintain the records related to their work activities, according to the applicable record retention schedule.
The Introduction to the Retention Schedules provides terms, definitions, and guidance in using the retention schedules.
Download or view the current retention schedules
The Crosswalk is a detailed list of the previous schedules and their replacement schedules