Memorial Day closure

Most City of Portland offices will be closed Monday, May 27, in observance of Memorial Day.

Retention Schedules


Purpose of the Records Retention Schedule

  • To describe the records of an agency, organization, or administrative unit
  • To establish a timetable (retention period) for a record’s life cycle, and provide authorization for a record’s ultimate disposition: destruction or permanent preservation

The retention period is established based upon a record’s administrative, fiscal, legal, historical and research value.

All City employees have the responsibility to preserve and maintain the records related to their work activities, according to the applicable record retention schedule.

Introduction to the Retention Schedules

The Introduction to the Retention Schedules provides terms, definitions, and guidance in using the retention schedules.

Records Retention Schedules    

Download or view the current retention schedules

Crosswalk of previous Schedules to new ones

The Crosswalk is a detailed list of the previous schedules and their replacement schedules