Access my bureau’s records

City employees may only check out their bureau’s records. If you want to access another bureau’s records, contact PARC to discuss options.  

If you are a City employee, send your records requests by email. Requests received before 8:00 AM of a workday will be sent out in inter-office mail that same day, unless otherwise notified. All requests placed after this time will be sent out the following day.

In your email request, include the following information:

• • Bureau
  • Contact Information
  • Record number
  • File title, date, or other identifying information
  • PARC Confirmation number with box and file number (ex: 2007198 box 5 file 13) or Records Retention Schedule number

Returning Files: When returning records to PARC, please make sure the PARC check-out tag is attached to the upper right corner of records (whether it is a single folder or an entire box). If the tag is lost, contact PARC either by email or phone (503-865-4100). Do not return records without a check-out tag. Untagged records will be returned to you.